An exciting permanent opportunity for an experienced administrator
Your new company
Hays are proud to be partnering with a leading industrial services organisation recognised for its strong presence across major infrastructure, energy, and resources projects. This organisation is known for delivering high‑quality maintenance, access solutions, project services, and specialist support to clients operating in complex and high‑risk environments. With a strong focus on safety, operational excellence, and continuous improvement, they take pride in developing their people, fostering teamwork, and maintaining long‑standing partnerships across Australia. Their collaborative culture, commitment to best‑practice service delivery, and reputation for reliability make them an employer of choice within the industrial and engineering sectors.
Your new role
In your new role as an Office Administrator, you will join a busy construction supplier in the southern suburbs. You will be a key support within the team, with responsibilities including, but not limited to:
Your responsibilities will include:
* Maintain strict adherence to workplace health and safety policies and procedures.
* Manage daily staff attendance records and ensure visitor logs are accurately kept.
* Deliver visitor and customer inductions and provide general reception support, including phone and front‑of‑house duties.
* Process purchase orders for branch supplies and services.
* Coordinate supplier invoice handling, including compiling, filing, and forwarding approved documents to Head Office.
* Organise branch mail requirements, petty cash claims, and general banking activities.
* Prepare weekly wages and attendance summaries for approval, ensuring all documentation is compliant with company policies.
* Oversee branch stationery and promotional stock levels, placing orders as needed to maintain adequate inventory.
* Manage customer equipment returns, issuing return notes, updating stock levels, and preparing shortage invoices where required.
* Support debtor management by monitoring overdue accounts, updating credit records, and liaising with customers and Head Office.
What you'll need to succeed
To be considered for this role, you will meet the following criteria:
* Strong organisational and time‑management skills to handle varied administrative tasks, competing priorities and strict deadlines.
* Excellent communication and customer‑service abilities to interact confidently with staff, suppliers and clients at all levels.
* High attention to detail and accuracy when managing records, financial documents, returns, and compliance‑related activities.
* Ability to work independently while also contributing effectively within a team in a fast‑paced environment.
* Proficiency with business systems and Microsoft Office, along with the capacity to learn internal platforms such as Axapta.
* A proactive, solutions‑focused approach with the confidence to manage issues, support branch operations and uphold safety and procedural standards.
What you'll get in return
In return for your hard work and dedication, you will enjoy:
* An opportunity to worked for a renowned business
* Supportive team structure
* Opportunity to utilise and expand on your skillset's
What you need to do now
Tanya Murray is recruiting this exciting permanent opportunity so if this sounds like the role you have been looking for and hold all the above requirements, apply ASAP via the link. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply.