Job description
Agency Department of Health Work unit Specialist Outreach NT - Transport Logistics and
Warehousing
Job title Planning and Travel Coordinator Designation Administrative Officer 4
Job type Full time Duration Ongoing commencing 01/02/2026
Salary $75,091 - $85,611 Location Darwin
Position number 33232 RTF Closing 04/01/2026
Contact officer Michael Copley on or
About the agency
Apply online
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
Provide travel, planning and administration for delivery of medical services Territory wide.
Context statement
Specialist Outreach Northern Territory (SONT) business unit supports a range of outreach services across the Northern Territory
(NT), funded by both the Commonwealth and NT Health. As part of the SONT team, this position coordinates travel to remote
communities for various visiting specialist teams.
Key duties and responsibilities
1. Efficient and effective travel coordination to facilitate medical services across communities and hospitals in the NT, including
planning, liaising, booking, communication, record keeping and processing changes.
2. Communication with a broad range of stakeholders including service providers, clinic staff, travel providers, interpreter services
and Health Service staff.
3. Develop and maintain accurate electronic records and files between several Northern Territory Government (NTG) and 3rd
party systems.
4. Participate in development and maintenance of administrative and operational procedures.
1. Participate in service and financial planning processes, including regular data analysis and reporting activities as required.
2. Follow defined service quality standards relating to the work being undertaken in order to ensure high quality travel booking
services.
Selection criteria
Essential
1. Demonstrated experience in travel coordination, including sound knowledge and understanding of the complexities relating to
remote travel requirements and logistical challenges, including air charter travel movements.
1. Possesses excellent attention to detail with demonstrated competency in the use of online travel management systems and
data management tools, including demonstrated proficiency with Microsoft Office programs (including Excel, SharePoint,
Teams, Word etc.)
1. Demonstrated ability to research and analyse information and complex situations, think laterally and apply critical thinking to
identify and recommend alternative options and provide cost efficient solutions.
1. Demonstrated high level interpersonal, oral, and written communication skills, with the ability to build positive and effective
working relationships at all levels across the organisation and with external stakeholders in a complex work environment.
1. Ability to understand and comply with funding service agreements and contractual arrangements, ensuring services meet the
guidelines and reporting requirements of Commonwealth funded programs.
1. Self-motivated with initiative and the ability to prioritise workload and provide support to team members.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice
and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.
For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with
blood or body substances), check with contact person for requirements.