Operations admin specialist - sap, invoicing & wip

Gemco Rail, a subsidiary of Engenco Limited, is the leading independent provider of rollingstock maintenance, products and services to the Australian and New Zealand rail markets.

Gemco Rail specialises in the manufacture, maintenance and overhaul of wagons, locomotives, passenger cars, rollingstock components and track maintenance equipment to support our customers to maintain their operations effectively and efficiently and maximise the life of their assets.

About The Role

The Operations Administration Officer plays a key role in coordinating the end‐to‐end processing of customer orders, from initial receipt through to completion and invoicing, while also providing comprehensive administrative support to the Gemco Rail office in Forrestfield, WA.

The role is responsible for managing operational administration across the full job lifecycle, including SAP order processing, job creation, invoicing, reporting and document control. You will also support production and supervisors through WIP management, scheduling, customer and stakeholder liaison, compliance reporting and general office administration.

This role will report to Operations Administrator Team Leader and collaborates closely with the Administration Team.

About You

Essential Knowledge, Skills and Experience

• Minimum of two years' relevant experience in manufacturing and/or finance administration within a manufacturing or similar operational environment.
• Proficient in Microsoft Office (intermediate skills in Excel, Word and PowerPoint).
• Proven ability to work effectively and collaboratively within a team environment.
• Strong written and verbal communication skills, with the ability to engage professionally with internal and external stakeholders.
• Well‐developed organisational skills with a high level of attention to detail.
• Demonstrated ability to manage competing priorities, meet deadlines and work independently with minimal supervision.

Desirable Knowledge, Skills And Experiences

• SAP experience.
• Certificate in Business Administration or a related qualification.

Why Join Us

• Competitive Remuneration: Enjoy a competitive salary package, including salary sacrifice options, opportunities for overtime and Time Off in Lieu (TOIL).
• Opportunities for Career Growth and Development: Unlock your potential with professional development initiatives, such as our Learning Academy Scholarships to support your ongoing learning and career development.
• Flexible Working Options: We offer flexibility in hours and days as well as support hybrid working for eligible roles, to help manage a work‐life balance.
• Paid Parental Leave: Up to 12‐weeks paid parental leave for eligible employees.
• Benefit Portal: Get access to exclusive retail discounts and a range of wellbeing resources.
• Appreciation: We recognise and celebrate the contributions, achievements and milestones of our people.
• Commitment to the Communities we work in: Take advantage of our paid Volunteer Leave and be part of our Diversity & Inclusion and MakeSustainable Committees.

Successful candidates will be required to undergo pre-employment checks, including a medical assessment with drug and alcohol testing, provide a valid police clearance and confirm their eligibility to work in Australia. Strictly no agencies please.

We are proud to be an equal opportunity employer that fosters a diverse and inclusive workforce and recognised as a WORK180 endorsed employer for women. Our culture is built on integrity, commitment, collaboration and excellence, where every employee is valued and respected, empowering them to bring their best selves to work. We welcome applicants from all cultures, identities and experiences.

We encourage you to reach out to us directly if you need any support or adjustments during the recruitment process. You can contact us at recruitment@engenco.com.au.