Job Details
Level: Entry Job Location: Preble Street - PORTLAND, ME 04101 Position Type: Full Time Education Level: 2 Year Degree Salary Range: $ $28.50 Hourly Travel Percentage: None Job Shift: Day Job Category: Admin - Clerical
As a member of the Finance team, this role will provide administrative support to the Finance team with an emphasis on supporting the administration of federal and state awards. In particular, the position with be involved in or responsible for payments to landlords for rental assistance (partial or full) on behalf of eligible program participants and to utility companies, the establishment, maintenance and support of financial standard operating procedures with respect to federal and state awards and the maintenance of records, oversight and payments to sub-awardees.
The position will also provide administrative support to other processes within the Finance function. Additionally, this role will provide administrative support to other departments and programs, particularly in areas related to federal and state awards, by performing and managing general administrative tasks and projects. The position will work collaboratively with members of other programs and administrative teams as necessary.
This is a full-time (40 hours/week) position with a Monday – Friday, 8:00am – 4:30pm schedule
Qualifications
The ideal candidate brings a strong background in accounts payable and a commitment to supporting mission-driven work.
* A minimum of two years of accounts payable experience, preferably within a municipal or non-profit - environment, along with a solid understanding of general accounting principles, including ledgers, journal entries, Statements of Activity, and Statements of Condition.
* Proficiency in MS Excel and experience working with HR or accounting information systems.
* Working knowledge of full-cycle accounts payable processes, from invoice review through payment, including vendor management, W-9 collection, and 1099 reporting.
* The role involves submitting weekly and monthly accounts payable documentation in accordance with grant-specific requirements, as well as processing check and ACH payments, ensuring all documentation and approvals are accurate and complete.
* In collaboration with the Management Team, this position helps develop and implement Standard Operating Procedures (SOPs) to ensure compliance with award regulations and program needs.
* A strong understanding of homelessness and poverty, paired with a genuine commitment to the agency's mission, is essential.
* The position also requires the ability to communicate professionally with landlords and external partners regarding rental payments, security deposits, and damages.
Compensation and Benefits
This full-time (40 hours/week), position offers an hourly rate pay of $26 - $28.50 per hour. Benefits include:
* 4 weeks (160 hours, accrued) vacation time, 12 days (96 hours, accrued) sick time, 32 hours personal time, 12 Paid Holidays
* Health insurance w/ 100% employer-paid option; Dental insurance w/ 100% employer-paid option; Vision insurance; Employer-paid Life, STD, and LTD insurance
* 403(b) retirement plan w/ employer match
To Apply: We encourage applicants to apply via Preble Street's website employment page. Applications (resume and cover letter, preferred) may also be emailed to or mailed via USPS mail to Preble Street Human Resources, 55 Portland Street, Portland, ME 04101.
If you need assistance or accommodation in the application process, please contact us at
Please note that automatically generated confirmations of receipt will be sent in response to applications sent via email. Only those candidates selected for interviews will be otherwise contacted.
Preble Street, a 501(c)(3) nonprofit agency, has been working since 1975 to provide best practice social services that meet urgent needs and end hunger and homelessness for individuals and families in Maine living in poverty.
Preble Street is an equal opportunity employer. We value diversity and are committed to equity and inclusion in our workplace. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws.
Preble Street recognizes that Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, LGBTQ2IA+ people and women are less likely to apply for jobs if they don't believe they meet every qualification described in a job posting.