Western Sydney Local Health District
Reference number REQ643138 Occupation Administration and Clerical Work type Full-Time Location Sydney - Greater West Salary Information $66608.03 - $68817.27 Closing date 03 March 2026 at 11:59pm
* Drive digital transformation in healthcare records
* Work at Auburn District Hospital
* Support patient care through accurate data management
Manage and digitise clinical records to build a secure, high-quality electronic medical record that supports patient care and compliance.
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 2
Remuneration: $66,608.03 - $68,817.27 per annum
Hours Per Week: 38
Location: Auburn District Hospital
Where you'll be working
At Auburn District Hospital, you’ll join a dedicated Health Information and Records Service team committed to excellence in patient data management. Our hospital plays a vital role in delivering quality healthcare to the local community, supported by collaborative professionals and a culture that values integrity, accountability and continuous improvement.
* Support a busy hospital environment focused on quality patient outcomes
* Be part of a collaborative and service-driven HIRS team
* Contribute to digital health initiatives and hybrid medical record systems
* Work in a culture that values accuracy, respect and confidentiality
* Access ongoing training and development opportunities
What you'll be doing
As a Health Information & Records Service Officer, you will ensure timely, accurate and secure management of clinical documentation across hybrid and electronic medical record systems. Your work will directly support clinicians, coding teams and healthcare delivery. Perform document imaging, scanning, quality control and validation of clinical records
* Digitise paper and electronic forms into the electronic medical record (eMR)
* Retrieve, track, file and manage destruction of healthcare records in line with policy and legislation
* Maintain electronic tracking systems and coordinate off-site storage requests
* Deliver professional customer service while meeting KPIs, productivity targets and compliance standards
How to Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.
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Experience in an administrative position and/or knowledge and experience in health administrative functions.
* Demonstrated ability to prioritise and organise your workload so that you are able to meet deadlines
* Proven attention to detail with the ability to identify and correct errors.
* Developed computer skills and/or experience with document imaging, patient administrations systems and Microsoft Office suite.
* Excellent customer service skills with sound oral and written communication skills.
* Demonstrated ability to work as a productive team member and contribute to a positive team culture.
* Demonstrated understanding of privacy and confidentiality principles and how they are applied in the hospital setting.
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Previous Applicants need not re-apply
Requisition ID: REQ643138
Applications Close: 3 March 2026
Need more information?
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Discover more about the application process.
* Review the detailed Position Description for insights into role requirements and criteria.
* Explore the selection process, employment checks, outcomes and notifications.
* For inquiries about the role, contact Emily Nazareno on Emily.Nazareno@health.nsw.gov.au.
People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.
Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/
Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.