Executive Support Professional
Job Description:
This is a key position that reports directly to the Lord Mayor. The successful candidate will provide comprehensive administrative and secretarial support to ensure the smooth operation of the office.
The role encompasses a wide range of tasks including maintaining systems and databases, conducting research, preparing summaries and correspondence, and managing the Lord Mayor's diary and travel planning.
Additionally, the Executive Support Professional will be responsible for arranging conferences, coordinating activities with other Government agencies, and facilitating communication between stakeholders.
Responsibilities:
* Support the Lord Mayor in meeting management and external needs through maintenance of systems and databases
* Conduct research, documentation, and preparation of summaries and briefs
* Prepare spreadsheets, presentations, and maintain databases
* Respond to and facilitate resolutions to enquiries and correspondence from various stakeholders
* Arrange and facilitate conferences as requested by the Lord Mayor
Requirements:
To be successful in this role, you will need:
* Previous experience in an Executive Assistant or Executive Support role
* High-level interpersonal and communication skills with an ability to build effective working relationships
* Able to prioritise and undertake simultaneous duties/projects to deliver successful outcomes
* Well-developed organisational skills, including the ability to work independently and manage time effectively
* Proficient in Microsoft Office 365, Zoom, Teams, SharePoint, and OneNote
What We Offer:
Competitive hourly rate + super
Immediate start with potential for ongoing employment
Parramatta location