Join Our Team at Midcoast Air
Midcoast Air is a well-established and growing business and we are seeking a highly capable Senior Accounts & Administration Officer to join our team. This is a hands-on, accounts-focused role requiring a high level of accuracy, accountability, and professionalism, with involvement in broader administrative and scheduling functions as required.
Hours and employment arrangements are flexible and will be discussed with the right candidate.
About Us
At Midcoast Air, we pride ourselves on delivering exceptional air conditioning solutions and outstanding customer service. With over 25 years as a trusted local business, we have built a strong reputation for quality, reliability, and expertise, supported by long-standing customer loyalty and referrals.
Key Responsibilities
* End-to-end accounts payable and receivable
* Invoicing, credit control, and payment processing
* Bank and account reconciliations
* Maintaining accurate and compliant financial records in Xero
* Supporting job scheduling and coordination where required
* Liaising professionally with technicians, suppliers, and key customers
* Raising purchase orders and ensuring accurate processing of supplier invoices
* Reviewing and processing work orders, quotes, and timesheets
* Providing administrative support and contributing to efficient office operations
* Identifying and implementing improvements to accounts and administrative processes
Experience & Requirements
* Proven experience in Xero is essential
* Demonstrated experience in a senior accounts, bookkeeping, or finance support role
* Experience within a service-based or trade environment highly regarded
* Scheduling or workflow coordination experience advantageous
* Experience with SimPRO highly regarded
* Excellent attention to detail and strong financial accuracy
* High-level written and verbal communication skills
* Strong organisational skills with the ability to manage priorities independently
* Confident computer literacy, including Microsoft Office
* A proactive, reliable, and solutions-focused approach
What We Offer
* Flexible hours and employment arrangements tailored to the right candidate
* A stable, long-term role within a well-established local business
* A high level of autonomy and trust
* Supportive, professional team environment
* Opportunity to contribute to continuous improvement and business efficiency
Midcoast Air is an equal opportunity employer and encourages applications from suitably qualified candidates.