Universal Cranes is a privately owned family business that operates mobile crane hire branches throughout Queensland. We have a fleet of 200 cranes ranging from 2.5T to 1200T, including minicranes, Frannas, all-terrains and crawler cranes. Universal Cranes began as a family crane hire business in 1993 and have grown to become a national crane hire company. We pride ourselves on maintaining a family business service culture while providing our clients with a national high-capacity fleet.
The Roma branch of Universal Cranes has been serving the local crane hire market for over 10 years, earning a strong reputation. Our fleet includes 8-10 mobile cranes, 4 trucks, and a dedicated local team of 13 personnel.
About the Role:
To be considered for this role you must be able to demonstrate great communication skills with the ability to work autonomously and cohesively with the broader team. You will have a proactive mindset, who is a team player that has the flexibility to meet the changing needs of the business.
Reporting to the Branch Manager, duties include but not limited to:
* Carry out administrative activities to ensure efficient operation of the branch
* Ensure accurate data entry and record keeping.
* Preparing and issuing invoices for company services to customers.
* Accounts payable and receivable processing and reconciliations.
* Uniform / PPE ordering and maintenance
* Assist Branch Manager with preparation of reporting requirements
* Booking / Managing travel arrangements
* Raising Purchase Orders
* Maintaining the office space and re-stocking office supplies
* Identify opportunities for procedural and continuous improvement.
* Ensuring compliance with health and safety regulations and customer requirements
* Managing the filing of documentation
* Verify and validate timekeeping information and liaise with payroll for processing.
* Coordinate training and inductions for field staff.
* Maintain compliance documentation for personnel and equipment.
* Maintain effective communication within the office and with other branches.
* Handle incoming calls, emails, and inquiries, providing excellent customer service.
About you:
* Minimum 3 years of administration experience in a similar role.
* Excellent communication and interpersonal skills.
* Diary management skills and experience with Microsoft Outlook.
* Strong organisational and time management skills.
* Experience with NetSuite Oracle (preferred).
* Intermediate skills in MS Excel and Word.
* Ability to work independently and as part of a team.
* Attention to detail and a proactive attitude.
Universal Cranes is committed to equal employment opportunity and embraces diversity and inclusion within its workforce. People from diverse backgrounds including people with disabilities, Aboriginal and Torres Strait Islander people and people from culturally diverse backgrounds are encouraged to apply.
If you are interested, please apply today