Hotels Project Coordinator & Executive Support
Join to apply for the Hotels Project Coordinator & Executive Support role at Hamilton Island.
Why you'll love working with us
Be part of something special – support senior leadership and contribute to strategic projects that enhance guest experience and operational excellence
Grow and develop – gain exposure across all areas of hotel operations, leadership, and project management
Live in paradise – enjoy island living or an easy daily ferry commute from Airlie Beach
Enjoy incredible benefits – subsidised accommodation (for on-island residents), discounts on dining, island activities, health and travel insurance, and Family & Friends rates
Where you'll make an impact
Coordinate divisional projects and act as the key liaison between departments to ensure initiatives are scoped, resourced, and delivered on time and within budget
Support the General Manager – Hotels & Resorts with reporting, meeting coordination, communications, and stakeholder engagement
Analyse operational and financial reports to provide insights and recommendations that drive performance improvements
Develop communication plans, monitor risks, and facilitate post-project reviews to embed continuous improvement
Manage administrative functions including purchase orders, invoices, and credit card reconciliations
Uphold high standards of compliance, confidentiality, and professionalism across all divisional operations
What we're looking for
You're a proactive, adaptable professional who thrives on structure, problem-solving, and supporting others' success.
You'll bring initiative, attention to detail, and the confidence to work independently while contributing to a collaborative and high-performing team.
To be successful, you'll need:
3+ years' experience in an independent administrative or project coordination role
Tertiary qualifications in Hospitality, Business, or Project Management
Exceptional communication, analytical and stakeholder management skills
Strong proficiency in Microsoft Office and an eye for continuous improvement
About Hamilton Island
Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.
Every team member plays a role in shaping those experiences – making Hamilton Island not just a great place to visit, but a great place to work.
A little island can do wonders – make your next career move one to remember.
Apply now
Seniority level
Associate
Employment type
Full-time
Job function
Administrative and Project Management
Industries
Hospitality, Office Administration, and Executive Offices
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