Job Opportunity: Office Coordinator
This is a dynamic role that will sit at the core of our operations, playing a pivotal part in ensuring our office environment runs smoothly and efficiently.
We are seeking a reliable and resourceful individual to join our Maintenance team as an Office Coordinator / Office Administrator. This is a full-time, permanent position with opportunities for career progression and professional development.
* Manage incoming communications, including phone calls, emails, and internal messages
* Provide administrative support to leadership, including diary/calendar management and credit card reconciliation
* Oversee general office upkeep, maintaining supplies and managing mail
* Coordinate visitor and staff inductions, ensuring compliance with workplace safety protocols
* Assist with HR processes such as recruitment administration and onboarding new team members
* Support the Finance team by assisting with daily, weekly, and monthly reconciliations, as well as generating reports as needed
* Organise meetings, staff events, and other internal functions
* Conduct regular office safety checks and manage relevant compliance documentation and registers
The ideal candidate will have demonstrated administrative experience, be efficient in Microsoft Office 365 applications, and possess strong written and verbal communication skills.
Key Responsibilities:
* Communication Management:
Manage incoming communications, including phone calls, emails, and internal messages.
* Administrative Support:
Provide administrative support to leadership, including diary/calendar management and credit card reconciliation.
* Office Upkeep:
Oversee general office upkeep, maintaining supplies and managing mail.
* Compliance:
Coordinate visitor and staff inductions, ensuring compliance with workplace safety protocols.
* HR Support:
Assist with HR processes such as recruitment administration and onboarding new team members.
* Financial Support:
Support the Finance team by assisting with daily, weekly, and monthly reconciliations, as well as generating reports as needed.
* Event Organisation:
Organise meetings, staff events, and other internal functions.
* Safety and Compliance:
Conduct regular office safety checks and manage relevant compliance documentation and registers.
What We're Looking For:
* Demonstrated administrative experience
* Efficiency in Microsoft Office 365 applications
* Strong written and verbal communication skills
Benefits:
* A competitive salary package reflective of your skills and experience
* A secure, full-time permanent position within a stable and growing organisation
* Opportunities for career progression and professional development as the business expands
* Broad exposure across multiple facets of operations, offering variety and meaningful responsibility
* A supportive, inclusive team culture that values innovation, accountability, and high performance
How To Apply:
Please submit your resume along with a brief cover letter outlining your suitability for the role.