We are working with a top-tier mining client, recruiting for an administrator to join them on a contract with the possibility of extension.
Primary Purpose:
To provide expert support to both project teams and functional leads within projects.
Responsibilities:
1. Diary management and meeting organization for general managers and project managers in the execution phase.
2. SAP Concur expense processing for general managers and managers.
3. Travel booking requests and submissions as required by projects, including liaison with other traveling parties to ensure alignment of travel plans.
4. Liaison and support for project managers as needed, including collaboration to ensure that project support is aligned with ongoing project stages, team meetings, and agendas.
5. Liaison and support for functional leaders as needed.
6. Preparation, collation, and coordination of presentation packs for projects and functions, ensuring all contributors have been provided required materials.
7. Onboarding of new team members into owners' teams.
8. Assistance with onboarding of delivery providers (EPCM/EPC).
9. Coordination and organization of training relevant to projects or project personnel as needed.
10. Development and maintenance of standard administrative support process documentation, including ongoing review of procedures to ensure effectiveness and implementation of process improvements.
11. Management of ICARE, inbox, mail lists, and organization of upcoming events.
12. Liaison with CBRE regarding office requests and requirements for building management.
13. Processing of SES, invoicing, purchase orders, bank guarantees, Docusign submissions, and follow-ups.
14. Establishment of good working relationships with EPCM administrators.
15. Overseeing Contractor Management maintenance in the org chart.
16. Assistance with rollout and understanding of mobilization processes dependent on project delivery models.
NES Fircroft is a leading engineering staffing provider with over 90 years' combined experience. We operate in the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining, and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed.