Personal assistant to the General Manager
Panaceum Group is a leading regional provider for healthcare and allied services in the mid west and Pilbara regions in Western Australia.
As our General Manager continues to drive strong growth and operational excellence, we are seeking a highly organised and proactive Personal Assistant to provide both business support.
This role is ideal for a driven individual who thrives in a dynamic environment, can manage competing priorities, and understands the need for confidentiality, accuracy and professionalism at all times.
About the Role
The Personal Assistant will work closely with the Managing Director, providing high-level administrative support across both business and personal domains.
You will ensure smooth day-to-day operations, maintain critical deadlines, manage workflows, and help keep communication flowing across departments, clients, and partners.
Executive Administration
Managing the General Managers calendar, scheduling, and prioritisation of appointments
Coordinating inbox management, drafting correspondence, filtering emails, and addressing urgent matters
Monitoring deadlines, reminders, and key deliverables to ensure commitments are met
Preparing documents, reports, briefings, presentations, and meeting packs
Taking meeting minutes and ensuring action items are followed through
Business Operations Support
Monitoring multiple projects and client portals for project correspondence, updates, compliance requests, and communications
Assisting with preparation of bids, tenders, and submissions
Supporting mobilisation, operations, and project teams with administration and information management
Coordinating travel, accommodation, and logistics as required
Maintaining accurate digital filing systems, registers, and document control
Personal Support
Managing personal appointments, bookings, and calendars as required
Providing general support to streamline work/life tasks and reduce administrative load
What We're Looking For
Prior experience in a Personal Assistant, Executive Assistant, or high-level administrative position
Excellent written and verbal communication skills
Strong organisational ability with exceptional attention to detail
Ability to work independently, solve problems, and anticipate needs
Integrity, discretion, and professionalism at all times
High proficiency in Microsoft Office and general digital literacy
Ability to adapt quickly when priorities shift in a fast-paced business
A proactive, calm and solutions-focused mindset
Hours, Location & Conditions
Full-time role, Monday to Friday, 38 hours per week
Based at Panaceum, Lester Avenue, Geraldton, WA ****
Competitive salary based on experience
All employment conditions aligned with the Fair Work Act and National Employment Standards
Onsite, in-person role with direct access to the General Manager
How to Apply
If you are highly organised, loyal, and ready to support a General Manager operating at a fast pace across business commitments, we'd love to hear from you.
Please submit your resume and cover letter outlining your relevant experience and why you would be a great fit for this role.
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