APS4 Executive Assistant
* 12-month non-ongoing contract, with a possible 6-month contract
* Baseline Clearance Required
* Canberra-Based
The Role
Our government client is seeking a highly organised and proactive APS4 Executive Assistant to provide comprehensive administrative support.
Key Responsibilities:
* Providing front‑of‑office support, including greeting visitors and managing incoming calls, emails and correspondence.
* Assisting with diary management, appointment scheduling and travel coordination.
* Monitoring and managing correspondence workflows, drafting responses to routine enquiries and supporting ministerial document tracking.
* Preparing and collating meeting papers, briefs and folders for Senior Executives.
* Coordinating meetings and events, including logistics, room bookings, catering and escorting external stakeholders.
* Liaising with a wide range of internal and external stakeholders, including Minister’s Offices and APS agencies.
* Supporting the broader Divisional Executive team, including telephone coverage during core hours.
* Providing general administrative and operational support as required.
* Promoting and upholding APS Values, the Code of Conduct and departmental core values.
* Contributing to a culture of safety, inclusion, diversity and high performance.
Key Capabilities:
* Strong customer service skills and a flexible approach to supporting a variety of tasks.
* Well‑developed organisational and communication capabilities to support multiple work areas.
* High attention to detail and adaptability to changing business needs.
* Proficiency with the Microsoft Office suite, including confident minute‑taking.
* Ability to foster effective working relationships across teams and locations.
* Sound judgement and the ability to assess information to meet stakeholder needs.
* A professional approach aligned with APS Values and the Code of Conduct.
How to Apply
To apply, click the Apply Now button and send your up-to-date resume, for a confidential discussion call us now on 1300 111 ***.
Applications received after submission may be considered for similar roles.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.