Job Title:
Contract Administrator / PA – Tender & Site Support
Location:
Muswellbrook, NSW
Employment Type:
Temporary (12 months), Full-time preferred, Part-time (minimum 3 days/week) considered
About the Company
We are a growing Australian-owned resources company with exciting projects in the Hunter Valley. The company is committed to transitioning to a low-carbon economy, employing underground mining methods, focusing on metallurgical coal, developing large-scale renewable energy projects, and rehabilitating previously mined areas for sustainable activities including renewables and agriculture.
Role Overview
We are seeking an experienced Contract Administrator / Personal Assistant to support tendering processes and on-site operations. This hands-on role involves coordinating site inspections, trades, and personnel, as well as assisting with tender documentation. Familiarity with TenderLink is highly desirable.
Key Responsibilities
Coordinate site inspections, trades, contractors, and personnel to ensure smooth operations.
Assist in the preparation, review, and submission of tender documents.
Maintain accurate and organised contract and tender records.
Track tender deadlines, submissions, and follow-ups.
Liaise with internal teams and external stakeholders for information gathering.
Provide general administrative support to the contracts and tender team.
Skills & Attributes
Proven experience in administrative or PA roles, ideally with tender support.
Proficient with TenderLink or similar tendering platforms.
Strong organisational and time-management skills, able to manage competing priorities.
Excellent written and verbal communication skills.
High attention to detail and accuracy in documentation.
Ability to work independently and collaboratively within a team.
Experience & Qualifications
Previous experience in admin/PA roles with exposure to contracts or tendering preferred.
Experience coordinating site inspections, trades, and personnel.
Certificate III/IV in Business Administration, Contract Management, or similar is advantageous.
Employment Details
Temporary role – 12 months.
Full-time preferred, but 3-day part-time minimum considered.
On-site role in Muswellbrook, NSW.
What We Offer
Hands-on experience in tendering and contract administration.
Professional, supportive, and collaborative work environment.
Opportunity to work on high-profile projects and gain valuable industry experience.
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