Join to apply for the Senior Executive Assistant role at The University of Queensland .
Salary: $93,491 - $100,296 + 17% Superannuation (HEW Level 6). Full-time, permanent. Based at our St. Lucia Campus.
About This Opportunity
Step into a pivotal role at the heart of UQ's Property and Facilities (P&F) Division. As the Senior Executive Assistant to the Chief Property Officer, you will be the trusted professional ensuring the seamless operation of a high‑performing executive office. In this dynamic and fast‑paced position, you'll coordinate complex schedules, manage key communications, support strategic projects and committees, and provide high‑quality administrative oversight that keeps P&F running efficiently.
Key Responsibilities
* Provide high‑level executive support by managing the Chief Property Officer's schedule, correspondence, meetings, briefings and travel logistics.
* Coordinate administrative support for divisional boards, committees, projects and events, ensuring smooth operations and timely delivery.
* Oversee day‑to‑day office workflows by managing information flow, resolving enquiries and maintaining effective communication with internal and external stakeholders.
* Administer financial processes including reimbursements, delegations, approvals and expense management in line with University policies.
About UQ
As part of the UQ community, you will work alongside the brightest minds from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will actively work toward our vision of a better world, supporting academic endeavour across teaching, research and student life.
Benefits
* Up to 26 weeks paid parental leave/paid primary care leave
* 17% superannuation contributions + 17.5% annual leave loading
* Flexible working arrangements including hybrid options, flexible start/finish times, and purchased leave can be considered
* Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance and Employee Assistance Program
* Career development opportunities – internal vacancies and Study for Staff program
* On‑campus childcare options
* Affordable parking (from just $6.40 a day)
* Salary packaging options
About You
* Relevant qualifications and substantial experience in executive support, administration or secretarial roles
* Proven experience managing C‑Suite executives
* Excellent organisational and time‑management skills, prioritising competing demands with accuracy and attention to detail
* Outstanding interpersonal and written communication skills, enabling effective relationship‑building across all levels
* Proactive, resourceful and able to work independently, using sound judgement to anticipate needs and resolve issues
* Strong stakeholder engagement skills, confident liaising with senior leaders, staff, students and external partners
* Proficiency in financial administration, including processing expenses, managing delegations and adhering to established policies and procedures
Pre‑Employment Checks
The successful candidate may be required to complete a number of pre‑employment checks, including right to work in Australia and conduct concerning gender‑based violence. You must maintain unrestricted work rights in Australia for the duration of this appointment. Employer‑sponsored work rights are not available.
Questions?
For more information, contact Adina Trutwin, Executive Officer at
For application inquiries, contact the Talent Acquisition team at, stating the job reference number in the subject line.
How to Apply
Please upload:
* Resume
* A cover letter summarising how your background aligns with the "About You" section
Equity, Diversity & Inclusion
We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact
Other Information
UQ is committed to a fair, equitable and inclusive selection process, recognizing that some applicants may face additional barriers. Candidates who don't meet all criteria are encouraged to apply and demonstrate potential.
Applications close Monday, 26 January 2026 at 11:00 pm AEST (R‑58090).
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