Position: Administration Assistant (HPE & Sports)
Commencement Date: Term 2, 2026 (20th April 2026) or as negotiated with the successful applicant
Employment Status: Term-Time
Hours per week: 30hpw
Hourly Rate: $34.19 - $35.64 (pending experience)
Applications Close: Monday, 30 March 2026
About us
Holy Spirit College is a Catholic co-educational Years 7-12 college within the Diocese of Rockhampton, with an enrolment in 2023 of nearly 1200 students. At the heart of all that we do, is a commitment to Catholic values and the provision of a high quality education within an environment that is supportive and caring.
Your Role
An exciting opportunity exists to join the team at Holy Spirit College, in the position of Administration Assistant (HPE & Sports). This is a term-time continuing position for 30hpw, commencing from Term 2, 2026 (20th April 2026) or as negotiated with the successful applicant.
We are seeking applicants who have a passion for sport and who will apply a depth of knowledge and a broad range of skills to facilitate the administration and office procedures to ensure the co-ordination of secondary interschool sport.
In each of these roles the successful applicant will provide a variety of support services with a depth of knowledge and broad range of skills in order to serve the educational function of the College.
Typical duties include but are not limited to:
* Assist in the development and management of inter-school sporting competitions involving Holy Spirit College students
* The management and co-ordination of Holy Spirit College students attending school-based sporting trials
* Liaise regularly with, and involve, school staff members in supporting, coaching and managing school sport
* Use initiative and independent judgement in dealing with concerns and queries raised by parents, staff, students and non-school based sporting organisations
* In a timely manner, communicate to parents, students and staff information regarding upcoming sports competitions
* Attend School and District meetings as a representative of the college and ensure compliance with processes as required.
* Prepare student acknowledgements for the college social media, assemblies etc.
For more information, please review Position Description.
About you
The successful applicant should be able to demonstrate:
* An understanding of, and a commitment to, the ethos of Catholic education.
* Excellent communication skills and organisational ability.
* Excellent attention to detail and time management skills.
* Well-developed interpersonal skills and a high proficiency of computer skills.
* Ability to work under pressure and work collaboratively with others to meet timelines
* High level of initiative and process thinking to ensure continuous improvement of processes.
* Ability to respond and adapt to changing priorities, whilst maintaining a positive solution focused outlook.
* Effective communication skills in order to speak with staff, students, parents, and visitors to the College
* A capacity for tact and discretion and an ability to maintain confidentiality
What we offer
* Competitive salary range - School Officer Level 3 - $34.19 - $35.64 (pending experience)
* Superannuation of 12.75% contribution
* Option for term-time staff to annualise salary
* Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
* Access to corporate health discounts with either Bupa or Westfund Health Insurance
* Access to Fitness Passport
* Excellent leave entitlements to suit various situations
* Induction, professional development and learning opportunities
* Modern facilities and resources
Mandatory Requirements
* A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
* Ability to perform the physical requirements of the role in a safe manner.
* Australian work rights
How to Apply
* Complete the application below
* Applicants must read, understand and accept, as an explicit term of contract, the requirements of the Statement of Principles for employment in Catholic Schools
* Upload a current resume and cover letter including contact details (phone and email) of three (3) professional referees
* Please ensure files are in Microsoft Word (.doc, .docx), PDF (.pdf) or photo (.jpg, .jpeg, .png) file formats.
Further information
* For a confidential conversation please contact Deanne Hearnden, Office Manager, Holy Spirit College on 4994 8600.
* For further information regarding the remuneration package, please contact Employee Support Services
* Applications during the shortlisting phase will be kept confidential.
Applications Close: Monday, 30 March 2026.
Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. Aboriginal and/or Torres Strait Islander people are encouraged to apply.
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