**About Davidson Group**
Founded in 1991, we have evolved and adapted over the past 30 years to be recognised as an Australian company that leads in enhancing workplace performance. With a national presence and locally sourced expertise, we possess the scale and capability to enhance and transform your workplace performance. Our team includes a broad range of specialists in Business Advisory, Search & Recruitment, and Technology Consulting. Many of our clients have worked with us for decades. We credit that to our values that embrace building lasting relationships, thinking 30 years rather than 30 days. We provide the same advice we would give to a close friend or relative, and we go above and beyond to deliver.
**Purpose of the Role**
This is the go-to office person working closely with our C suites executive management, employees and vendors.
**Responsibilities**
Include but are not limited to:
- Organising, planning, and coordinating team building events, celebrations, lunches, and offsite meetings
- Expense management for outgoings including that of the Executive Director
- Plan and execute team events for Leadership Team
- Document/ presentation preparation, minutes, and actions
- Signing documents and contracts on behalf of CEO - COO - CFO and Executive Director
- Deal with matters requiring attention, or refer them to the appropriate person in the absence of the individual or Leadership Team
- Hosting visiting executives - coordinating schedules, events and internal events
- Internal event coordination - Steak and Chips - EOFY and Christmas Party
- Managing the company calendar
- Assist with the planning and managing of the Annual Sales Incentive trip
- High level management of the calendar for the CEO and Executive Director
- Travel arrangements for CEO - Executive Director - COO and CFO as well as (ADHOC) for other management and leadership teams within the business.
**Office Coordination Duties (Bris and Syd remotely)**
- Catering when required for in-office events
- Manage any cleaning issue through our cleaners
- Monitoring the use of equipment and supplies within the office (Coles food shop - online stationary order and IT equipment)
- Coordinating the maintenance and repair of office equipment
- New starters and onboarding -access passes, locker and WHS walk through
- Dealing with queries or requests from employees regarding the office
- Ensuring that common areas in office premises are equipped with required office supplies as appropriate
- Managing the booking for meeting rooms
**Knowledge, Skills, and Abilities**
- Previous Executive Assistant and Office Management experience required min of 2-3 years is preferred
- Able to proactively anticipate needs and adjust plans based on contingencies that arise
- Experience working under pressure to complete tasks while being diplomatic and collaborative
- Thrive in a none structured working style - each day can be different in terms of demands and requirements
- Positive attitude, strong integrity, and work ethic, approachable and easy going
- Confidence, personal presentation, and communication skills suited to liaising at management and executive levels
- Relevant experience supporting a high performing team in a fast-paced corporate environment
- A strong sense of accountability and commitment to delivering quality service
- Outstanding organisational skills, ability to manage competing priorities daily
- Advanced competency in MS Office suite is a must (primarily Outlook - PowerPoint, Excel, Word and TEAMS)
- Well-organised, detail-oriented, ability to multi-task with great follow-up skills
- Beyond Now
- 1+1
- Heart and Humanity
- Campsite 4
- Pursuit of Happiness
- Live it, Breathe It
**Benefits**
- Birthday leave
- Friendly, inclusive and supportive workplace
- Monthly and quarterly local events
- Social Club - build relationships outside of the office
- Flexible working arrangements
- Internal training for learning and development
- Free wellness support through EAP partnership
- Competitive remuneration package