Nova Systems – Canberra, Australian Capital Territory, Australia
Business Administration Support
About the role
We are seeking an experienced Business Administration professional to provide high‑quality administrative and business support within a complex Defence environment. Working as part of an SPO, this role supports the effective operation of governance, workforce management, executive tasking and assurance activities. Given the nature of the work, an active AGSVA NV1 security clearance is required. This is a 12‑month max‑term contract based in Canberra.
Responsibilities
* Maintaining governance artefacts, SharePoint pages and business documentation
* Supporting business process development, process mapping and executive tasking
* Assisting with personnel induction and clearance‑related activities
* Coordinating and supporting Town Halls, Induction Days and other SPO events
* Managing distribution lists and supporting facilities and workplace activities
* Assisting with audits, reviews and internal assurance activities
* Maintaining workforce information, including dashboards, organisational charts and seating plans
* Supporting APS recruitment processes and ADF Reserve management activities, including reporting
* Monitoring workforce data against agreed workforce plans and supporting Workforce Assurance Board rhythms
* Assisting with workforce analysis, ERP implementation activities and broader SPO Business Plan delivery
Qualifications & Requirements
* Demonstrated experience in business administration or executive support roles
* Ability to manage competing priorities and meet deadlines with minimal supervision
* Strong written and verbal communication skills
* Confidence working with systems, dashboards and data to support reporting and decision‑making
* Experience supporting governance, assurance, workforce or process activities (highly regarded)
* Proactive and professional approach, with attention to detail and willingness to help where needed
* Aust‑citizen and already hold or eligible to hold AGSVA NV1 security clearance
Benefits
* Flexibility : We promote a culture that encourages and enables flexible ways of working
* Dress For Your Day : Empowering personal expression for trust building
* Reward & Recognition Program : Discounts from major retailers to save on groceries, petrol, holidays and more
* Employee Assistance Program : For employees and family members
* Annual Nova employee engagement : Connect and strengthen internal networks
* Wellbeing Hub : Access to health and fitness content
* Free Flu Vaccination annually
* Inclusive, collaborative and supportive culture
* Social activities throughout the year (e.g., themed dress‑up events)
Compliance & Diversity
Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included. We value the skills of Veterans and encourage Veterans and Defence partners to apply. We also pay respects to the Traditional Custodians of the land.
Seniority level
Associate
Employment type
Full‑time
Job function
Administrative and Consulting
Industries
Administrative and Support Services, Office Administration, Defence and Space Manufacturing
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