This role will undertake reception duties and provide administrative support to the team at A L Parker Electrical. This will include the following core responsibilities and duties:
* Answering of incoming phone calls
* Liaise with customers to book jobs in using the online job management system (ServiceM8 )
* Administration of rental maintenance checks (liaise with tenants, managing job workflow with trades)
* Financial processingincluding entering bills, invoicing and reconciliation of accounts in financial system
* Maintain office supplies
* Maintain filing and records management system
* Assist with organizing toolbox meetings
* Organise staff uniforms and OHS equipment
* Maintain employee documentation eg. trade licences
* Assist with fleet management
* Assist with making arrangements for staff social events
Qualifications:
* Preferred experience as an administrative assistant or in a similar role
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Preferable to have experience in Xero, ServiceM8 and iAuditor or similar
* Excellent organizational and time-management skills
* Strong written and verbal communication skills, including excellent phone manner
* Ability to work independently and as part of a team
* Attention to detail and problem-solving skills
* Qualifications as an Administrative Assistant or Secretary will be a plus
What We Offer:
* Opportunities for professional development
* A supportive and collaborative work environment
* The chance to work with a dedicated and passionate team
* Flexible working hours with potential for some working from home hours.
* Ideally a full-time role but option for four days a week or school hours, etc.