Job Opportunity
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* Manage complex diaries for senior executives, ensuring seamless coordination of travel and appointments.
* Liaise with marketing agencies to facilitate successful agency meeting days.
* Provide administrative support to directors with expense processing.
* Coordinate logistics for licensee consultation meetings on behalf of the marketing team.
* Maintain accurate records of staff changes, including onboarding, offboarding, and position changes.
* Arrange travel for department employees as required.
* Promptly process invoices to ensure timely financial management.
* Receive, organize, and distribute incoming documents for the department.
* Establish, maintain, and improve electronic data banks and files.
* Contribute to the planning and execution of department events.
* Source catering and supplies as needed.
* Foster collaboration with other team assistants through open communication and a proactive approach.
* Oversee annual leave calendars to ensure smooth workflow.
* Nurture strong relationships with suppliers.
* Perform various administrative tasks to support the department's broader functions.
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Key Qualifications
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* Demonstrate expertise in Microsoft Office Suite.