Job Title
An Executive Assistant is sought to provide high-level support to senior leaders in a dynamic and fast-paced environment.
* Provide administrative support to executive-level leaders, including diary management, meeting coordination, travel arrangements, and on-island logistics.
* Manage workforce rosters and timecard approvals for the Executive Office.
* Ad-hoc administration and project-related tasks.
Key Responsibilities
Key responsibilities include:
* Executive Support - Provide high-level support to the COO and Group CEO as required, including diary management, meeting coordination, travel arrangements, and on-island logistics.
* Legal Office Administration - Support the legal team with documentation, compliance, and reporting across insurance, risk, property, and corporate governance matters.
* Planning Office Support - Coordinate private property records and contractor/owner communication, manage permit processes for minor works, vehicles, IDs, and development approvals, respond to enquiries from property owners, builders, and external stakeholders, maintain content on the Hamilton Island community and development website.
* Executive Office Operations - Compile information for regular reporting requirements, process and reconcile invoices, credit card expenses, and city ledger accounts, support the smooth daily operations of the Executive Office with a proactive and solution-oriented approach.
Requirements
To be successful, you will need:
* Minimum 5 years' experience in a senior administrative or EA role supporting executive-level leaders (Essential).
* Previous experience in a legal, planning, or corporate environment (Desirable).
* High-level proficiency in Microsoft Office Suite (Essential).
* HSC or Diploma in Administration or similar qualification (Desirable).
* Drivers Licence valid in Queensland (Essential).
* Willing to obtain and pass an Australian Criminal History Check Clearance (Essential).
About Us
Hamilton Island is Australia's tropical island in the heart of the Great Barrier Reef. It is a spectacular place to live and work, offering world-class facilities, incredible natural beauty, and a vibrant island lifestyle.
From luxury resorts and boutique hotels to over 20 dining venues, two spas, and 60+ tours and activities, the island has it all. More than just a workplace, Hamilton Island is a close-knit community with endless opportunities to grow, develop, and be part of something truly special.