Overview
We are seeking a highly organised and professional Executive Assistant for a temporary full-time position until 26 June 2026, unless otherwise determined. At William Ross State High School, you will be part of a supportive and inclusive community that values growth, commitment, and academic excellence. This is an opportunity to make a meaningful impact on students' lives while working in a collaborative and dynamic environment. If you are ready to contribute to the success of a forward-thinking organisation, we invite you to apply and make a significant impact and become a valued member of our school.
About Us
William Ross State High School was established in 1991, we are a vibrant educational institution in Townsville, North Queensland, named after the city\u2019s first elected mayor. The school is committed to fostering growth, adaptability, and resilience in its students, as symbolised by its \"Moorish Idol\" fish logo. Guided by the motto \"Success through Commitment,\" the school strives to provide an academically rigorous education that equips students to become active global citizens and lifelong learners. With a focus on high expectations, personal responsibility, and quality teaching, William Ross State High School offers a supportive environment where students and staff can thrive.
About The Role
As the Executive Assistant you will contribute to the effective and efficient management of our school by providing a high level of confidential administrative support to the Principal/Senior Executive Team. This position operates within a fast paced, small team environment and a high level of time management and prioritisation skills will be necessary.
Responsibilities
* Provide confidential, high-level administrative support to the Deputy Principals (Years 10-12), including advanced document preparation, database and spreadsheet management, and Head of Year support.
* Coordinate calendars, diaries, appointments, correspondence, and the school booking system (SOBS) to ensure effective time management and smooth daily operations.
* Oversee communication and client services, including screening calls and correspondence, assisting visitors, and liaising on behalf of the Principal/Executive Principal with government, industry, parents, and education bodies.
* Manage logistics and administration for staff and school activities, including professional development, room bookings, travel arrangements, purchasing, corporate card reconciliation, and financial documentation.
* Coordinate and support major school events relevant to year-level responsibilities, including Awards Night, ANZAC Day, Graduation ceremonies, Open Day, enrolment activities, and maintenance of the school calendar.
How To Apply
* Please submit a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
* A 1-pg written statement about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Occupational group: Education & Training
#J-18808-Ljbffr