Administrative Assistant Heads of Department
Full-time, term-time, continuing, commencing January 2026
All Hallows' School, a Catholic Mercy school for girls from Years 5–12, seeks to appoint an Administrative Assistant Heads of Department to join our Community.
The Administrative Assistant Heads of Department is a welcoming and supportive member of the Heads of Department reception area, offering assistance to staff, students and parents while providing administrative support to the Heads of Department.
Key Responsibilities
* Provide comprehensive and proactive administrative assistance to the Heads of Department, ensuring professional and effective workflows.
* Maintain and continually improve file structures and records systems following established routines, methods, and procedures.
* Oversee and coordinate student requests for appointments with Heads of Department, ensuring efficient scheduling and communication.
* Assist in managing automated workflows related to assessment systems, including ISMG (Internal Student Management Group), ISSM (Internal Student Support Management), and criteria sheet generation.
* Facilitate QCAA (Queensland Curriculum and Assessment Authority) processes by retrieving and preparing student scripts, ISMGs, and ISSMs for confirmation and other necessary documentation.
* Support the planning and coordination of events and excursions, which involves communicating with venues and arranging transportation.
Role Requirements
* Hold and maintain a current Queensland Working with Children Clearance (Blue Card).
* Have approval to work in Australia.
* Have or maintain the appropriate clearances, qualifications or registrations required to perform the inherent functions of the role.
* A commitment to the values and ethos of Catholic education in the Mercy tradition.
How to Apply
To apply for this opportunity, please submit your application, including a cover letter addressing the selection criteria and resume, by 9.00 am on Wednesday, 24 December 2025.
For more information about the role, the Position Overview and Position Description, please access the school's website (
Suitable applicants may be progressed to interview prior to the closing date. Early submission of applications is strongly encouraged.
Child Safety Commitment
All Hallows' School is committed to the protection of all children and young people from all forms of abuse. All staff are required to provide a referee, teacher registration or Working with Children permission and academic qualifications checks prior to employment. Adherence to the school's child safety policies and procedures, Code of Conduct and completion of regular child safe and other related training are mandatory for continued employment.
About All Hallows' School
All Hallows' School is a vibrant and values-driven Catholic girls' school in Brisbane, educating students from Years 5 to 12. As Queensland's oldest secondary school, we are proud of our Mercy tradition and commitment to excellence.
Joining our team means becoming part of a supportive community that prioritises wellbeing, professional growth, and a shared passion for educating and empowering young women.
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