Contract Role- Casual Daily rate
Responsibilities:• Making administrative decisions and requests for information on behalf of your managers to provide complex calendar management (1 calendar), spanning multiple global time-zones which allows your managers to stay focused on their initiatives.• Creating high-quality deliverables on time.• Coordinating APAC & EMEA regional events, quarterly All Hands meetings and monthly GDCO meetings. Working efficiently and effectively to manage logistics for meetings/events.• Arranging domestic and international travel, including passport and visa requirements for the two managers.• Processing expense reports for Gustavo and another shared manager• Supporting Purchase Orders (PO) requisitions and the procurement process as needed.• Adherence, tracking and managing fiscal year budgets for travel and expenses.• Maintenance of internal SharePoint sites for APAC GDCO SharePoint site.• Assisting Human Resources (HR) with managing internal and external confidential information related to personnel, changes in organization and changes in business priorities.• Coordination support for executive visits.• Managing the Senior Director organizational assets including PCs and PC peripherals.• Managing meeting room bookings, queries, minutes and actions.Typical Day in the Role• Calendar management• Expense management• Allocating budgets correctly• Coordination of projects• Assisting sponsor with budget management• Program management and assisting sponsor with ad hoc projects• Communication – 75% internal 25% external• Travel management – 2 out of 4 weeks travelling (next financial year is significantly reduced). Face to face is required at the moment.• Diary management.• Helping manages the team interns• Lead and own a few small projects• Keep sponsor organized• Happy to pick up the phone• Takes initiativeCompelling Story & Candidate Value Proposition• Great opportunity to work with as an EA but also gain project management exposure and lead small projects.Candidate Requirements• Proven excellence in administrative skills and functions• Ability to interface at the exec-level with customers and partners both internal and external• Professionalism to represent the exec office effectively• Strong planning and organizational skills to effectively prioritize• Demonstrated customer service focus• Strong written and verbal communication skills• Comfortable operating within ambiguity and changing direction rapidly to accommodate a fluctuating work environment• Proficiency with Microsoft software and internal tools 3-5 years of work experience supporting a senior-level manager• Soft skills: Can do attitude, ability to take guidance and direction, proactive, willing to learn, great work ethic and initiative.