Executive Assistant
Job No: JR108267
Port Macquarie Private Hospital
Permanent
Administration/Support Services
* Permanent part time position: Enjoy flexible hours for better work life balance
* We care about YOU Access counselling, wellbeing services, legal & financial assistance
* Join Australia's largest private health care provider.
The Opportunity
As an Executive Assistant, you will be responsible for optimising the time of the Executives, providing administrative support, and ensuring the smooth operation of day-to-day activities.
Your duties will include (but not limited to):
* Representing the hospital to multiple stakeholders including patients, doctors, employees, managers, human resources etc.
* Ensure governance requirements and complaint management are addressed within agreed timelines.
* Prepare agendas and accurately maintain meeting minutes.
* Prepare and send comms to employees, managers, and doctors on behalf of the Executive team.
* Coordinate employee engagement initiatives and functions.
* Coordinate doctor credentialing process to grant medical privileges.
* General administrative support to the executive team.
* Respond to enquiries presented at executive reception.
* Assisting hospital managers with administrative tasks
* Provide confidential and efficient secretarial services in relation to flow of information.
* Maintenance of staff records & files.
Skills and Experience
To succeed in this role, you will be an enthusiastic individual with a passion for customer service who enjoys being part of a busy environment. You will also have ability to converse and show initiative as well as being able to multitask.
You will also bring:
* Previous experience as an administration assistant (essential)
* Computer literacy including the Microsoft Office suite of programs
* Excellent communication and interpersonal skills
* Comfortable working within a multidisciplinary team of clinical and non-clinical staff
* Exceptional attention to detail.
* High level of confidentiality.
* Ability to work independently as well as collaboratively in a team.
* Effective time and task management skills.
* Flexibility and quick adaptability.
* Experience with Meditech, SAP and Mercury (desirable)
What's in it for you?
Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.
Discounts: Ramsay Rewards - Access great deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts - you'll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.
Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.
Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.
*Please note casual employees may not be eligible for all benefits.
The Hospital
The Hospital is owned and operated by Ramsay Health Care, a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34,000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of 'People Caring for People' since 1964.
Requirements
* Provide or complete a National Police Check (conducted within the last 12 months)
* According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases.
To Apply
All applications must be lodged online. Applications made by recruitment agencies will not be considered.
For enquiries, please contact Moira Finch via,
Applications Close: 30th December 2025
Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at
Advertised: 02 Dec 2025 AUS Eastern Daylight Time
Applications close: 30 Dec 2025 AUS Eastern Daylight Time
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