About the role
We’re looking for a confident and organised Site Administrator to join our friendly team at our Hope Valley (Kwinana) site. In this role, you’ll be the key link between our site operations and our supportive home office team—made up of experienced female administrators—ensuring smooth communication and coordination across locations.
You’ll play an essential part in managing the daily flow of people and materials through the weighbridge area, responding to customer enquiries, and supporting general administrative and yard activities. This is a dynamic role that blends operational oversight with meaningful teamwork, offering a welcoming environment for women who thrive in collaborative and hands-on settings. This position is initially offered as a 12-month contract role, with strong potential for extension and future transition to a permanent role.
And yes—there’s an office dog. You’ll be helping care for our four-legged team member who takes customer service and product quality control very seriously (when she's not sleeping).
Position details
Position type: Fixed-Term Contract
Workdays: Monday – Friday
Work schedule: 7AM - 4PM
Hourly rate: $28 - 32 p/h
Pay cycle: Weekly
Location: Hope Valley
Key Responsibilities
- Monitor and manage the daily movement of vehicles, materials, and personnel through the weighbridge area
- Respond to customer enquiries in person, over the phone, and via email with professionalism and care
- Liaise regularly with the home office team to ensure smooth coordination of administrative and operational tasks
- Perform general office duties including data entry, document handling, and record keeping
- Support yard operations by maintaining accurate logs and assisting with scheduling and logistics
- Assist with basic financial tasks such as processing dockets and invoices using Docketbook & MYOB
- Maintain a tidy and welcoming site office environment—including caring for the resident office dog
- Contribute to a positive team culture by communicating clearly and working collaboratively across both site and home office team
Essential Skills and Experience
- Must be a dog person and willing to care for extremely friendly office dog
- Ability to work autonomously and use initiative with high attention to detail
- Experience in customer service and/or administration
- Well-developed written communication
- Ability to pass a full medical, and drug and alcohol test
- Previous experience in weighbridge operations
- Experience with Docketbook, MYOB or similar software
- Experience with office management software
- Experience with social media, Facebook, LinkedIn
- Knowledge of waste and recycle facility operations
- Permanent full time role - 42.5hrs
- Great workplace culture including office dog
- 12% superannuation contribution
- Friendly and supportive team
How to apply
Interested applicants can click "APPLY" to submit a resume and cover letter.
Alternatively, you can email your application to the role via the provided contact channel.
Note: This job description is for candidate information; ensure you meet the essential criteria and required qualifications before applying.
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