About the RolePrimary purpose: The Executive Assistant provides a range of executive, secretarial and administrative support to the Partner, senior fee earners and wider team of lawyers to achieve client and organisational objectives.Using a strong legal support background, forward thinking approach and initiative the Executive Assistant takes on full responsibility for the following:Executive level one on one support to a PartnerEffective time management to complete tasks efficiently and meet deadlinesInbox and email management, high volume distribution of correspondence with great attention to detailDiary management, including organising internal and external client meetings and arranging flights and accommodationAct as the Partner's point of contact, analyse and assess requests in order to prioritise matters to facilitate the optimal use of the Partner's timePrepare, coordinate and review high level communication including correspondence and advicesManage competing priorities and provide consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and act with discretionMonthly billing, including ensuring that client SLA's and specific billing requirements are followedAttending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matterCapturing and recording fee earner business development activities and liaising with clientsAbility to develop excellent working relationships with external/internal clientsAll other ad hoc duties as required.Client and matterAttending to client and matter queriesAssisting lawyers with various paralegal tasks including drafting of Court documents and attending to Court e-filingDownloading and saving documents in accordance with naming guidelines and conventionsLiaise with internal and external clients, assisting with queries and directing as appropriate providing a professional and friendly level of service at all timesAssisting with the preparation of court documents which includes labelling, indexing, preparing files, briefs to counsel, court bundles and biblesLiaising with third parties.FinanceProcess third party invoices and disbursementsCompile and prepare fee earner expensesTimesheet management using the firm's time management system, Intapp TimeProvide assistance with the preparation of client reports.Business DevelopmentMaintain and update client contact lists and enter fee earner business development activities in the firm's client contact database, InterAction.
This job description provides an overview of the main responsibilities for an employee in the role of Executive Assistant.
As an Executive Assistant you will be required to provide high level administrative assistance to the practice group leader.
As a core member of the Legal Support Team you will also be expected to work as part of a team providing additional secretarial assistance to other secretaries and fee earners within or outside of your allocated practice group.About YouProviding senior level legal support to the Partner and broader team, the successful candidate will have the following skills and experience:Minimum 3 years' legal admin or professional services experienceProficiency across all Microsoft Office applicationsSuperior attention to detailHigh level of professionalism and service excellence with clear and concise communicationFlexibility to work autonomously and as part of a team environmentExperience with Elite 3E and iManage will be highly regardedA positive attitude to work, and an adaptable and collaborative approachReporting StructureIn addition to any Partner reporting lines, all Legal Support will report to the Legal Support Manager.
#LI-VM1#LI-HYBRIDWhen you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide.
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