Balwyn High School Administration Generalist - School Operations & Daily Organisation
Location: Balwyn North, VIC
Salary: A$56,580-$72,460 p/a
Work type: On-site
Posted 2 days ago
Applications close at midnight Sunday 7th December.
Join a great team at a great school
Onsite parking, onsite canteen, a supportive work environment and 10 weeks of paid annual leave.
Be part of a high-performing, collaborative team dedicated to supporting student learning and wellbeing.
Opportunities for ongoing professional growth through cross-training and staff development initiatives.
Contribute to a positive, inclusive, and innovative school community that values excellence and continuous improvement.
This is a 12-month role commencing 22/01/2026.
About the Role:
Balwyn High School (BHS) is a leading Victorian Government secondary school renowned for its outstanding academic outcomes, extensive cocurricular programs, and strong emphasis on staff development.
The Education Support (ES) Generalist plays a critical role in supporting the school's daily operations and administrative functions.
This role offers variety, requiring flexibility to work across departments, and presents opportunities for professional growth and cross-training in multiple Education Support roles.
The position supports school events, daily organisation, and ensures the smooth operation of essential services, contributing to a collaborative and collegial working environment between ES staff and teaching staff.
Duties:
Daily Organisation and School Operations SupportSupport the coordination of the school's daily operations, including staff absence management and coordination of casual relief teachers (CRTs); calendar, room bookings, and class schedule adjustments; excursion and event administration; recording and tracking Time-in-Lieu (TIL) accrual and acquittal.
Administrative SupportPerform a range of clerical and administrative tasks, including handling telephone and front office enquiries; supporting bulk printing, mail processing, and ordering; purchasing and liaising with suppliers; maintaining accurate electronic and paper records.
Educational Program and Event SupportSupport teaching staff and Education Support colleagues in examination, excursion, and event planning; resource coordination and logistics for school programs.
Staff Development and Relief SupportParticipate in cross-training across Education Support roles to build a broad understanding of school operations; provide relief and backup to other ES staff, enabling their professional development.
Communication and LiaisonAct as a communication conduit within the school community: disseminate key information to staff and students, including daily bulletins, room changes, and meeting schedules; ensure smooth communication between departments and teams.
First Aid and Health Support (Relief)Provide initial first aid care to students when required, under supervision and within the scope of provided training.
Safety and ComplianceSupport the maintenance of a safe, inclusive, and respectful environment, in line with Child Safe Standards; assist with the coordination of Emergency Management procedures, including scheduling of drills.
Other DutiesPerform other duties as directed by the Principal or their delegate to meet operational needs.
Key Selection Criteria:
Effective Communication and Interpersonal SkillsDemonstrated ability to communicate clearly and respectfully with students, staff, parents, and external partners; proven capacity to work cooperatively within a diverse team and adapt to various Education Support roles.
Strong Organisational Skills and Attention to Detail
High level of accuracy and attention to detail in administrative and support tasks; ability to manage schedules, data, and records efficiently and ensure compliance with school policies and educational standards.
Commitment to Continuous Improvement
Evidence of initiative in identifying and improving processes to enhance efficiency and service delivery within a school or similar environment; willingness to engage in ongoing professional development; commitment to learning new skills to support the broader Education Support team and enabling professional development of colleagues through relief and role coverage.
Ability to maintain a positive and professional attitude
Contribute to a supportive team environment; respond to challenges with resilience and a solutions-focused approach.
Technical and Administrative Proficiency
Demonstrated proficiency in using office systems and relevant software (e.g., Microsoft Office Suite, databases); basic to intermediate Excel skills are required and may be tested as part of the interview process (e.g. Lookups, Pivot Tables); familiarity with Compass School Manager will be highly regardedli>
Requirements:
Working with Children Check (WWCC) - mandatory
Ensuring confidentiality of records is maintained
More information about Balwyn High School can be found on our website:
Please apply via School Jobs Vic at: school-jobs
Applicants are free to structure applications in any manner they choose, but must ensure that the following are included: a specific response to all the selection criteria and position details (it is suggested that applicants limit their response to not more than 3 pages); the names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria.
If you have any questions, please contact:
Lara Messom | Executive Assistant to the Principal
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