Administrative Officer – Jina Tracks Contracting
Location: Port Hedland, WA (Hybrid – Work from Home and Site-Based)
Employment Type: Full-Time / Permanent
Award Classification: Clerks – Private Sector Award 2020 (Level 5)
Salary: $80,000 + Super
Jina Tracks Contracting is a proudly Indigenous-owned company servicing major mining clients across Western Australia. We specialise in rail, civil, access, and labour-hire services, with operations built on safety, reliability, and respect for Country and community.
About the Role
We are seeking a motivated and organised Administrative Officer to join our Port Hedland operations team. This is a hybrid role, combining work-from-home flexibility with on-site administrative support at our operational locations. The position plays a key role in coordinating day-to-day administration, supporting field operations, and managing contractor compliance and mobilisation.
Key Responsibilities
* Provide administrative support to Operations and Project Teams
* Maintain contractor records, licences, and compliance documentation
* Assist with mobilisation, travel, and accommodation coordination
* Liaise with site supervisors, project coordinators, and external contractors
* Support safety, quality, and environmental documentation within Jina's QSEMS
* Prepare purchase orders, timesheets, and reports per company processes
* Conduct site visits to verify documentation and support contract delivery
About You
* Minimum 2 years' experience in administration or project coordination (mining/contracting preferred)
* Strong understanding of contractor management and mobilisation
* Excellent communication and organisational skills
* Proficient in Microsoft Office and document control systems
* Self-motivated and adaptable with attention to detail
What We Offer
* $80,000 + Super (aligned to Clerks Award Level 5)
* Hybrid flexibility with site-based engagement
* Supportive Indigenous-led company culture
* Opportunities for career growth within an expanding business