Job Req ID Home Affairs-137789 Location ACT; NSW; NT; QLD; SA; TAS; VIC; WA Employment Type Ongoing (Permanent), Full-time Classification Executive Level 2- $136,260.00and$177,318.00plus 15.4% super (part time pro-rata) Contact Officer Carmen Saunders on 0436 479 780 or Office Arrangements Flexible; Hybrid -Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.Applications close on11/05/2025at 11:59pm AEST (midnight) - Late applications will not be accepted.
About our opportunity This process is being used to fill3immediate position/s.Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.About our team Legal|Group Manager Legal| Privacy, FOI & Records Management | Multiple Sections The Privacy, FOI and Records Management Branch works across all areas of the Department of Home to ensure that information is handled as a key strategic and operational business asset, and managed in accordance with legislative and business requirements to support accountable, effective, evidence-based decisions.
The Branch supports the Department to meet its obligations under the Privacy Act 1988 in the handling of personal information, and manages requests under the Freedom of Information Act 1982 by processing requests for access or amendments to personal information, and coordinating the process for non-personal requests.
We also manage some requests to access information under the Privacy Act and through the data channel.
The Branch also supports the Department to ensure compliance with the Archives Act 1983.
We establish clear policies and procedures, provide regular training, and conduct audits and assessments to identify areas of non-compliance.
We highlight the importance of meeting information legislative requirements, and work with stakeholders to ensure proper management of Commonwealth records.
This allows us to promote an open and transparent Department, and ensures we can respond to requests for information under the Archives Act.
Please visit our website for more information about the Department of Home Affairs or Australian Border Force Our ideal candidate The ideal candidates generally will be able to: Lead large projects, requiring strategic planning, excellent stakeholder engagement and productive working relationships, liaising with senior officers and implementing various reporting requirements Interpret legislation and policies and develop operational frameworks to give effect to regulatory requirements Use technology to improve business processes, utilise data and provide input and recommendations for the development of policy and procedures Exercise initiative and innovation to vary established procedures, technical or professional guidelines to achieve results Demonstrate strong management and leadership capabilities and experience, including creating a positive staff culture, setting goals and driving performance through effective performance management.
Duties and responsibilities There are 3 positions in the Privacy, FOI and Records Management Branch to be filled.
The Business Improvements Director will: Develop and implement business process improvements to support more streamlined processes across the Branch Develop whole-of-branch enterprise communications, including the promotion of events such as Privacy Awareness Week and Information Awareness Week and design and delivery of training to support all client facing functions across the Branch Support continuous improvement and actively integrate and promote new technology and manage and deliver projects to improve branch processes, systems and client engagement Support stakeholder engagement, staff onboarding, change management, event planning and play a crucial role in supporting the Branch Head Working closely with the FOI and Privacy Sections, manage the processing of requests from clients seeking a copy of their ART review files, including applying appropriate legislative, privacy and operational considerations.
The Records Management Director will: Identify and manage projects in conjunction with key stakeholders to support modernisation of records and information handling practices within the Department and portfolio Ensure the Department appropriately captures, maintains and protects business information as a record, throughout the information lifespan by delivering and maintaining records and information handling policies, procedures, training solutions, plans and strategies in consultation with clients and other stakeholders Transform the Department's record keeping practices to digital processes Manage the provision of records and information handling advice, including on systems and facilities development and decommissioning, ISO16175 compliance, regulatory matters, overseas consignments and records storage and disposal and provide physical records handling and repository management services including management of the classified registry Manage external service provider contracts and cost centre management at the Mitchell Repository.
The Freedom of Information Director will: Work closely with the FOI co-director to manage a very large team responsible for: Assessing non-personal information requests and providing advice and guidance on the processing and decision making of sensitive FOI requests Processing and decision making on FOI requests seeking access to personal information and requests seeking amendment or annotation to personal information Conducting reviews of decisions including supporting the Office of the Australian Information Commissioner with reviews of the Department's decisions and addressing complaints Identify and manage projects to improve the processes and practices of the FOI Section Support the Ministers Office(s) to manage their own FOI caseload.
How to apply Submit your application and CV through the Home Affairs' recruitment system (our People) before the closing date on 11/05/2025at 11:59pm (midnight) AEST – Late applications will not be accepted.
As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining: How your skills, knowledge, and experience will be relevant to this role Why you are interested in the role and what you can offer us Any specific examples or achievements that demonstrate your ability to perform the role.
There are 3 positions to be filled, please state which position you are applying for and address the duties and responsibilities.
Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 137789 in the document footer.
Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to.
It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.
Eligibility To be eligible for the position you must be an Australian Citizen.
The successful candidate will be required to obtain and maintain a Negative Vetting Level 1 (AGSVA) security clearance, and:ABF Workers will also be required to obtain and maintain an Employment Suitability Clearance (ESC).
Home Affairs Workers will also be required to obtain and maintain an Onboarding Check.
In certain circumstances, an Employment Suitability Clearance (ESC) may be required in addition to, or in lieu of, an Onboarding Check, which will be determined by the delegate as necessary.
Diversity and inclusion The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.
Recruit Ability applies to this vacancy.
Under the Recruit Ability scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job.
For more information visit: Technical assistance For technical enquiries please call or email for assistance: Email: Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia) Please include any applicable screen captures, a response will be provided during business hours.
Notes The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.
The Australian Public Service (APS) Employee Value Proposition (EVP) highlights the top reasons our employees enjoy working in the APS.
The Department may provide relocation assistance to eligible APS employees required to relocate.
The level of assistance will vary depending on the reason for relocating and your personal circumstances.
For further information please enquire with the contact officer listed in the advertisement.
Information about employment and advice on how to apply for vacancies can be obtained from the Department's website at Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required.
If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.
#J-18808-Ljbffr