Procurement Officer
Position Description
Position Number: 9026
Directorate: Financial Services
Team: Stores and Procurement
Position Status: Full Time
Classification: QLGIA (Stream A)
Current Level: Level 4
Reports to: Senior Procurement Officer
Accountable for: Nil
Located: Longreach
Revised: July 2025
Our Vision
Connecting Council and Community.
Our Mission
Delivering excellent service.
Our Eight Core Values
1. A Safe and Healthy Work Environment
1. Inclusiveness and Respect
2. Consistency and Fairness
3. Teamwork and Staff Development
4. Performance and Value for Money
5. Leadership and Collaboration
6. Sustainability
7. Forward-looking
Position Objective
To support the procurement function by assisting in the sourcing, purchasing, and contract administration of
goods and services in accordance with Council policies, procedures, and relevant legislation. The role contributes
to achieving value for money, compliance, and operational efficiency across Council. This role also assists with
inventory management.
Position Responsibilities:
Functional Area Key Accountabilities
Procurement Process
Support
* Assist with preparing, issuing, and releasing Requests for Quotation (RFQs),
Tenders, and Expressions of Interest (EOIs) in line with Council policy and
legislative requirements.
* Provide accurate and timely advice to internal stakeholders on procurement
procedures, within defined guidelines and delegated responsibilities.
* Ensure procurement activities are compliant with the Local Government Act
2009 (Qld), Local Government Regulation 2012, and Council's Procurement
Policy, seeking guidance where necessary.
Contract and Supplier
Oversight
* Maintain and update contract and procurement registers, ensuring accuracy
and accessibility of information in Council systems (e.g. Magiq, Synergy,
VendorPanel).
* Apply problem-solving skills using established templates, precedents, or
procurement guidelines, with support available for complex issues.
Technical and
Administrative
support
* Provide professional and technical procurement support to internal clients,
offering guidance within approved procurement thresholds and policy
frameworks.
* Support continuous improvement of procurement practices by identifying
process enhancements and suggesting practical solutions to the Senior
Procurement Officer or relevant supervisor.
* Perform data entry, reporting, and document management with a focus on
maintaining audit-ready records.
Inventory and Stores
Support
* Assist in stock management processes, including receipting, issuing, and
reconciling inventory in accordance with documented procedures.
* Liaise with suppliers to confirm order details, availability, and delivery within
defined purchasing limits.
Key Relationships
Internal
Accountable to: Senior
Procurement
Officer
The Procurement Officer has a strong working relationship with the Senior
Procurement Officer, responding promptly to requests and providing timely
support.
Works with
Stores Officer
and internal
Stakeholders
The Procurement officer has a strong working relationship with the Stores
Officer and internal stakeholders and is responsive to their requirements
whilst collaborating and assisting in the coordination of effective
procurement practices.
External
Works with
Government
Agencies
Business
Associates
The Procurement Officer will develop strong working relationships with
external providers, supporting productive engagements and positive
outcomes for procurement matters.
Position Requirements
Personal Attributes
• Able to demonstrate a commitment to Council's core values through personal action.
* Able to gain respect and create good working relationships with internal and external stakeholders.
* Able to work under general direction, within a team environment.
* Good attention to detail and a commitment to high quality work.
* Able to take initiative in improving processes to make them more efficient and effective.
* Able to maintain strict confidentiality and discretion.
* Excellent time management, organisation, and planning skills with an ability to prioritise and manage own
time and meet critical timeframes.
Skills
• Able to demonstrate a commitment to Council's core values through personal action.
* Good communication skills with the ability to present ideas and advice at all levels of Council.
* Able to gain respect and create good working relationships across all levels of Council.
* Excellent time management, organisation and planning skills with an ability to prioritise and manage own time
and meet critical timeframes.
Able to demonstrate efficiency in Microsoft Office suite
Knowledge
• Understanding of procurement and inventory management principles and practices, or the ability to learn.
Essential Experience/Qualifications
• Microsoft Office Suite - Word and Spreadsheet abilities.
* Current "C" Class Drivers Licence.
Desirable Experience/Qualifications
• Knowledge of Queensland local government procurement legislation.
* Previous experience in a procurement or administrative role.
* Progress toward or completion of a relevant qualification.
* Completion of or ability to complete Procurement Fundamentals training
* Experience in procurement programs - VendorPanel, Q tender or other procurement portals
* High Risk work licence- Fork Lift Licence or the ability to obtain
Delegations and Authorisations
A financial delegation of $ is assigned to this position. Please refer to Councils Procurement
Management Directive for details of Council's guidelines as per Local Government Act and Regulation.
Extent of Authority
* Exercise a degree of autonomy.
* Control projects and/or programs.
* Set outcomes for subordinates.
* Establish priorities and monitor workflow in areas of responsibility.
* Solutions to problems can generally be found in documented techniques, precedents, guidelines or
instructions. Assistance is available when required
Inherent Requirements
These are the essential requirements of this position:
* High level of attention to detail to ensure accuracy in documentation, data entry, and compliance with
procurement legislation.
* Strong commitment to integrity, confidentiality, and ethical conduct in procurement practices.
Workplace Health and Safety Obligations
All employees have a legal obligation to comply with regulatory requirements and LRC– SMS (Longreach Regional
Council's - Safety Management System) incorporating WH&S policies, procedures and work instructions. These
are introduced to ensure the health and safety of employees, contractors, visitors, volunteers, the public and the
environment and remain compliant with Industry Benchmark Standards.
The following statements apply to all employees, including permanent, part-time and casual employees. Your
responsibilities include:
1. To comply with instructions given for WH&S at a workplace by the employer;
2. Comply with the Health and safety duties and Duty of Care requirements as specified within the Work Health
and Safety Act 2011 Part 2.
1. Timely reporting all accidents, incidents minor injuries, near misses and property damage (within 24 hours of
the event) and assisting, if required, with the investigation of all incidents in the workplace;
1. For a worker to use the PPE (Personal Protective Equipment) provided by the employer after proper instruction
in its use;
1. Not to willfully or recklessly interfere with or misuse anything provided for WH&S at the workplace;
2. Not to willfully place at risk the WH&S of any persons at the workplace including yourself;
3. Adhere to the LRC–SMS by remaining compliant to Council's WH&S Management Plan and completing
relevant Monthly Action Plan items;
1. Performing all work and associated functions in a safe, efficient and effective manner;
2. Complying with all documented WH&S policies, procedures, work instruction and verbal instructions issued
by the organisation or its officers;
1. Provide advice to ensuring risk assessments are conducted and recorded for all identified hazards, or prior to
the implementation of new work practices, hazardous substances, or plant. Also, as required, assisting or
participating in the carrying out of risk assessments on identified hazards;
1. Identifying hazards, conducting risk assessments, and implementing corrective action to eliminate hazards
where possible and / or control risks in the workplace;
1. To report hazards and risks in accordance with WH&S procedures;
2. Establishing and maintaining a high standard of housekeeping within your individual work area(s) and
generally within the Longreach Regional Council's area of responsibility;
1. Attending any toolbox, team talks or specific training (e.g. Take 5s etc.) as supplied and required by Longreach
Regional Council;
1. Being familiar with the location of first aid treatment centers, fire protection facilities and evacuation
procedures;
1. Report any concerns for WH&S to your Supervisor.