**Be Part of Our Next Chapter**
For over 50 years, we've been creating immersive experiences for some of the world's leading brands and their customers around the world, and the best part iswe're just getting started on our next chapter.
We're a global technology company focused on creating dynamic, smart, personalised and engaging customer experiences powered by our range of digital hardware and proprietary content management system. (For example: If you've ordered in-store or in the drive-thru at McDonald's somewhere in the world in the last few years, chances are you've interacted with our digital solutions.) We work in over 50 global markets and have 9 offices around the world, with a global headquarters proudly located in our founding home of Sydney, Australia.
We're looking for someone to join our Sydney office as the voice and face of our business!
You're a strong communicator, both written and verbally. Of course, you're also passionate about providing outstanding customer service through the initial stage of the client experience.
**Essential duties and responsibilities**
- Welcome and greet all guests in a professional and efficient manner
- Maintain all our common areas, ensuring that our meeting spaces, kitchens, showroom, foyer are kept clean, tidy and presentable
- Proactively manage and prepare meeting space bookings
- Liaise with our travel partners and staff to book domestic and international travel (including flights, accommodation, car rental and visas)
- Provide administrative support to the entire business duties as requested by People and Culture such as WHS, Fire Warden training or First aid and any other adhoc tasks as requried
- Maintain and purchase all office supplies (including stationery, cleaning supplies, kitchen supplies, milk, fruit, etc)
- Distribute mail and other correspondence and organise postal couriers, where necessary
- Attend and facilitate any facility/building maintenance - (including cleaners, electricians, gardeners, tradespeople and pest control)
- Assist with organising company functions and coordinating events (including calendar invite and catering)
- Coordinate with our IT team for ongoing support of hardware, accounts and office equipment
- Assist with onboarding of new employees
- Assist with employee gifts, including for milestones and awards
- Administrative tasks such as catering
**Experience, skills and qualifications required**
- A minimum of 2 years of experience as a Receptionist/Office Administrator role in a corporate environment
**Competencies**
- Excellent written and verbal communication skills
- Outstanding customer service skills
- Strong knowledge of Microsoft Office (particularly Outlook, Word and Excel) and Slack
- High level of confidentiality
- Great listening skills
- Able to work autonomously but also part of a team
- Able to build rapport and liaise professionally at all levels
**Join a Crew that Cares**
Be part of a global team of talented, ambitious, creative people that value integrity, individuality and inclusivity. (Ask us about our Equality + Empowerment Initiative and why we believe your unique perspective makes a big difference.)
It's Coates' commitment to empower and develop its people that sets us apart. This is done through Crew-first policies like an annual market competitive bonus program, opportunities for rapid growth and our "Thrive Program".
The cornerstone of Thrive is our flexible work approach, which includes a suite of flexible work options because we're strong believers that you should never miss an important life or work moment. Thrive also provides dedicated time to prioritize our health and wellbeing (think virtual Yoga or meditation sessions), a Global Wellness paid day off to recharge as well as a "Give Back Day" to allow our Crew an opportunity to make an impact in the community.
**Be inspired To Be More**
We skip the red tape and aim to always stay nimble. We're proud of where we've been and are energized by where we're going. We encourage ideas and perspectives because we know the more we have, the better we are. We work hard but have fun along the way. We push the boundaries but keep it real and authentic. We believe in the values that got us here are the ones that will continue to lead us forward. We are excited by what we've accomplished, but know the best is yet to come.
**Coates Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).**
**Salary**: $60,000.00 - $65,000.00 per year
**Benefits**:
- Employee mentoring program
- Referral program
Schedule:
- Monday to Friday
Application Question(s):
- Are you currently vaccinated for COVID 19?
**Experience**:
- MS Office: 1 year