(Volunteer) Community Preparedness Coordinator - REMOTE - 10 hr p.w.
Join to apply for the (Volunteer) Community Preparedness Coordinator - REMOTE - 10 hr p.w. role at Disaster Relief Australia
Introduction
Disaster Relief Australia (DRA) unites the skills and experience of veterans and other volunteers to help communities prepare for and recover from disaster. A growing not-for-profit DRA operates across Australia to provide help and assistance to those impacted by disaster, including floods, fires and cyclones. If you thrive in a dynamic environment, enjoy a challenge and are ready to work for an organisation that is built to serve alongside likeminded people, apply now.
Description
UNPAID. The Community Preparedness Coordinator is a volunteer appointment who is responsible for facilitating, arranging, coordinating and administering preparedness and resilience activities through engagement with the community, the Disaster Relief Australia (DRA) Preparedness team, DRA partner organisations and their Disaster Relief and Recovery Team (DRRT) Associate Director. The Community Preparedness Coordinator may also undertake the supervision of Community Preparedness Associate/s to ensure the effectiveness of preparedness and resilience activities in their DRRT.
Key accountabilities
- Keeps DRA’s organisational culture by leading by example in adhering to DRA’s values of Courage, Respect, Service and Tenacity and supports a positive, values-based culture across the organisation.
- Champions a culture of transparency, integrity and accountability within DRA, embedding organisational values into decision-making processes at all levels.
- Works collegiately with other teams and stakeholders to pursue DRA’s vision and realise its overarching strategic goals.
- Works with the Preparedness team to identify opportunities for ARISE Framework initiatives and programs and coordinate the delivery of work activities in collaboration and consultation with stakeholders, DRRTs, partners and community associations.
- Works proactively, innovatively and respectfully with DRRT Associate Directors and Leadership Teams to help resolve challenges and address barriers to effective preparedness activities.
- Assists with the development and preparation of reports, lessons learned, and recommendations.
- Co-ordinates preparedness and resilience activities as agreed, in collaboration and cooperation with the Preparedness team and DRRT Associate Directors and Leadership Teams.
- Coordinates scheduling, venues, administration and logistics for Preparedness activities and events in collaboration with the Preparedness and DRRT leadership teams.
- Coordinates the maintaining and updating of program documentation, templates, and resources to ensure accuracy and consistency.
- Records and maintains details of the relevant stakeholders using the Preparedness Stakeholder and Engagement Matrix (or its equivalent).
- Collates and processes data from preparedness and resilience event outputs, feedback, and after-action reviews to support reporting and continuous improvement.
- Liaises with stakeholders, DRA volunteers and staff and partners to support consistent delivery across communities.
- Coordinates, mentors, and supervises a team of volunteer Community Preparedness Associates to support ARISE Initiatives.
- Provides clear tasking, direction, and support to ensure quality program delivery.
- Promotes participation and engagement of volunteers in resilience and preparedness activities.
- Provides professional presentations, meetings and engagement activities at community events to promote the ARISE Framework initiatives and programs.
- Creates and contributes to content (stories, photos & video) for inclusion in reports, publications and or social media.
- Respectfully collects reflections from community members who have been assisted by DRA.
- Utilises the Community Connect Kit during interactions with community members and stakeholders.
- Builds trusted relationships with community groups and associations, government agencies and partner organisations.
- Participates in Community Preparedness and Community Resilience updates, reporting, check-ins, meetings, or coordination calls to provide regular updates, as required.
- Collects and analyses data, reflections, and stories to inform continuous improvement and reporting.
- Contributes to DRA reports, communications, and grant submissions related to Preparedness initiatives.
Key challenges of the position
- Maintaining adequate records of contact details, interactions with stakeholders including meetings, photos, videos and transcriptions, community members and the DRRT.
- Identifying opportunities within communities to progress initiatives and programs which align with the ARISE Framework.
- Ensuring that the appropriate and relevant internal and external stakeholders are informed of activities and connections.
- Coordinating multiple events, locations, and stakeholders with competing priorities.
- Balancing volunteer commitments with program deadlines.
- Supporting consistent delivery standards across a geographically dispersed program.
Skills and Experiences
- Strong focus and organisational skills to achieve best possible community led ARISE initiatives, programs and events.
- Commitment to continuous improvement and learning.
- Resilient, adaptable, and collaborative with a positive approach to problem solving.
- Operates with integrity and transparency.
- Campaign-first mindset with a solid focus on collegiality and shared problem solving.
- Ability to build partnerships and work collaboratively to meet shared objectives.
- Fosters a customer-centric culture to deliver solutions to needs.
- Builds productive working relationships with diverse stakeholders.
- Communicates effectively in both written and verbal formats.
- Demonstrates cultural awareness and respect in all interactions.
- Relates openly and comfortably with diverse groups of people.
- Able to prioritise tasks and meet deadlines.
- Co‑ordinates and ensures consistent delivery of high‑quality outputs.
- Supports the achievement of program and organisational objectives.
- Proficient in Microsoft Office and comfortable learning DRA systems and databases.
- Capable of collating and presenting data to support reporting and evaluation.
- Supports evidence‑based decision‑making through accurate documentation and record keeping.
Alignment with RASCI
- Responsible: Support the delivery of ARISE programs.
- Accountable: Community Resilience Associate Director.
- Supporting: Community Preparedness and Community Resilience teams, DRRTs, volunteers.
- Consulted: Field Operations, Strategic Partnerships, Wellbeing, DRRTs.
- Informed: CEO, HOO, Board (via contributing to reporting).
Volunteer engagement, remote, 10 hours pw.
DRA reserves the right to close this role at any point of time and progress with applications as they come. Thank you very much for your understanding.
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