Executive Assistant to General Counsel and Company Secretary
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our General Counsel and Company Secretary, with additional support to the rest of the Legal, Governance, Risk & Compliance (LGRC) team.
About the Role
* Provide high-level administrative support to the General Counsel and Company Secretary through managing day-to-day schedules, prioritising activities, and ensuring the executive's time is effectively leveraged.
* Coordinate, schedule, and manage complex calendars, ensuring seamless planning for internal and external meetings, conferences, and travel logistics for the General Counsel and Company Secretary and LGRC team.
* Support the LGRC team with the continuous improvement of administrative processes to enhance efficiency whilst maintaining accurate records and filing systems in SharePoint, handling confidential information with utmost care.
* Create and format high-quality presentations, papers, reports, letters, agendas, and minutes in line with our style guidelines.
* Process purchase orders, new suppliers, and Capex requests via our procurement and accounts payable system. Manage the in-house legal service invoicing process and maintain accurate expense records, retaining receipts and ensuring statements are processed correctly, efficiently, and on time each month.
Key Responsibilities
The successful candidate will be responsible for:
* Becoming the primary point of contact between the LGRC team, internal teams, and external stakeholders, maintaining a high level of professionalism and discretion.
* Building effective relationships across the wider EA/PA community to facilitate smooth operations and ensure effective communication across the LGRC division.
Requirements
To be successful in this role, you will have proven experience as an Executive Assistant supporting C-suite or senior leadership within a corporate environment, ideally at a company within legal, funds management, property, or a similar industry.
You will be a natural communicator, administrator, and problem solver with the well-honed ability to juggle multiple competing priorities whilst working collaboratively across a large team, confidentially and with discretion. You have a proactive style of working, exceptional attention to detail, a knack for using software applications, strong organisational skills, ability to adapt quickly to changed needs, and a love for embedding continuous improvement initiatives in your work.
Benefits
This is a fantastic opportunity to join a dynamic team and enjoy flexible working arrangements and generous leave options. You will also have access to market-leading parental leave benefits, including 22 weeks paid leave for either carer and childcare allowance once you return to work. We offer diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
You will also benefit from comprehensive wellbeing programs and enjoy market-leading policies and support tailored to diverse needs. Our Employee Referral Program provides opportunities for recognition by peers, and you will have the chance to engage in nomination awards.
Why Choose Us
We are a leading organisation that knows the power of a great experience. We strive to deliver exceptional outcomes and make a positive impact for people, place, and planet. Our values of collaboration, integrity, and respect guide everything we do, and we are committed to creating an inclusive workplace culture that embraces people with diverse perspectives, skills, and backgrounds.