Are you an organisational genius whose heart races at the sight of checklists, colour-coded calendars and perfectly planned schedules? Do you thrive in a fast-paced environment and love working alongside dynamic, supportive leaders?
Then we want YOU to join our fun-loving real estate team.
We are on the hunt for an experienced & exceptional Executive Assistant / Team Leader to help keep us on track and support the day-to-day rhythm of our busy business.
As the Number 1 Sister Team in Australia, we run a high-performing and energetic sales team. As the right-hand to our incredible sister principal duo, you’ll play a key role in keeping everything running smoothly and ensuring no detail slips through the cracks.
What’s on Offer:
* A fast-paced, exciting environment where no two days are the same
* The chance to lead operations and support a record-breaking sales team
* Plenty of training, development, and mentorship to help you excel and grow
* A supportive, close-knit culture with regular social events and celebrations
* Real opportunities for career growth, recognition, and leadership
Key Responsibilities:
* Provide administrative support to the selling principals and their team
* Manage calendars, appointments and daily schedules for the principals & their team
* Prepare appraisals, listing presentations and marketing materials
* Oversee sales administration/marketing from pre-listing through to settlement
* Manage and maintain the client database, ensuring records remain accurate and up to date while coordinating bulk email and SMS communications
* Prepare and distribute weekly vendor reports
* Handle incoming calls and enquiries, ensuring timely follow-up and communication
* Create and manage call lists, including importing and exporting data
* Support team productivity by tracking tasks and ensuring deadlines are met
* Coordinate settlement gifts, anniversary gifts and ongoing client care initiatives
* Ensure post-transaction client follow-up, relationship nurturing and referral opportunities are nurtured
* Assist with events, auctions, sponsorship days and conferences when required
What You’ll Bring to Our Team –
Aside from the morning caffeine hits and daily motivation…
* Minimum 4 years’ experience as an Executive Assistant, Operations Manager, or Senior Sales Administrator (real estate experience essential)
* You understand the importance of presentation and always show up looking polished & professional
* Exceptional organisational and time management skills
* You are proactive, solution-focused and always thinking one step ahead
* High-level communication skills, written and verbal, with a polished, professional style
* Strong knowledge of Vault, Rita, ActivePipe, Microsoft Office, and marketing tools
* Ability to work independently, take initiative, and thrive under pressure
* Meticulous attention to detail and a solutions-focused, proactive attitude
* Passion for teamwork, leadership, and supporting others to achieve success
* Current QLD Real Estate Certificate, Current Drivers Licence & Reliable car.
Why You’ll Love It Here:
* Join us in our brand-new Pimpama office, a beautiful space designed for collaboration and success
* Be part of an award-winning, trailblazing RE/MAX team with an outstanding reputation
* Work alongside top agents who are not only high performers but supportive mentors
* Enjoy a workplace that’s fast-paced, energetic, and filled with laughter
* Celebrate wins together with team lunches, awards nights, social events, and fun team days
* Access leading systems and technology that make your job easier and more impactful
* Build a career where you’re valued, appreciated, and constantly developing your skills
* Join a company where hard work is recognised, achievements are rewarded, and people matter
Ready to Lead, Support & Shine?
If you’re ready to step into the engine room of a powerhouse real estate team and take your career to the next level - we want to hear from you!
Need more information? call Carrie on 0425 015 *** or Apply now via Seek