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Summary
Desire Media and Desire Studio are two of the fastest-growing creative agencies in Australia, delivering high-end content, campaigns, and brand strategies across the Gold Coast, Sydney, and beyond. From luxury real estate storytelling to national brand launches, we're known for bold ideas, premium execution, and strong internal culture.
We're looking for a Administration manager to join our internal team. This is a part-time role with flexible hours (9am–5pm), across 3 days per week. It's perfect for someone highly organised and proactive, who can manage operations, invoicing, admin, and team support — all while keeping the wheels turning behind the scenes.
What You'll Love
• Flexible hours: 9am to 5pm, Monday to Friday (3 days per week)
• Hybrid work environment — based at our Gold Coast HQ with some WFH flexibility
• Variety and ownership — no two days will feel the same
• A direct line to the founders and a voice in how the business operates
• Opportunities to grow into a full-time leadership or operations role
• Work with a dynamic, values-driven creative team
Key Responsibilities
Operations & Admin
• Oversee day-to-day internal operations across both studios
• Manage office needs: furniture, equipment, subscriptions, logistics
• Coordinate internal calendars for reviews, training, and team events
• Handle onboarding and offboarding logistics
• Ensure team systems and workflows are running smoothly
• Issue and track client invoices across projects
• Follow up overdue payments with professionalism and clarity
• Liaise with clients on billing queries and payment terms
• Work with directors and the finance team on cash flow visibility
• Maintain internal budgets for ops, team events, and purchases
People Support
• Assist in recruitment processes: job posting, interview scheduling, reference checks
• Maintain contractor/talent spreadsheets with up-to-date availability and rates
• Help foster culture through team events, birthdays, and thoughtful touches
• Support employee experience across onboarding and day-to-day needs
About You
You're someone who thrives when everything's in its place. You're confident with numbers, calm under pressure, and great with people. You enjoy being the person everyone quietly relies on to keep the business running smoothly.
You'll bring:
3+ years experience in operations, admin, accounts, and HR support roles
A high level of experience using Xero Accounting Software
A strong knowledge of current Fairwork employee entitlements and legislations
Experience completing fortnightly payroll, quarterly superannuation, and BAS preparation
Strong communication skills, especially in client-facing admin
Natural organisation and ability to multitask with accuracy
A proactive mindset and interest in helping a business scale
About Us
Desire Media and Desire Studio are home to a talented, fast-paced team producing industry-leading work across creative media, social, and content marketing. With locations across the east coast, we're committed to high standards, strong relationships, and building something that lasts.
Apply Now
If you're ready to join a purpose-driven, creative business and bring order to the chaos, we'd love to hear from you. Apply with your CV and a short note outlining your experience and availability.
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