Executive Business Partner/Office Manager We're looking for a dynamic and highly organized individual to join our team as an Office Experience & Culture Coordinator. This multifaceted role blends executive assistance, office management, cultural stewardship, and event coordination, making it the perfect opportunity for someone who thrives in a fast-paced, people-centric environment. You'll be the heart of our Melbourne office (ANZ offices) ensuring smooth leadership operations, fostering a positive and engaging culture, and providing top-notch support to our team. You will report to the HR Executive Business Partner and primarily support the VP APAC.
What You'll Do: Executive Assistance: Provide administrative support to designated executives, including calendar management, travel arrangements, and expense reporting. Prepare and organize meeting materials, presentations, and reports. Handle confidential information with discretion and professionalism. Culture Carrier: Champion DoorDash's company culture and values, fostering a positive and inclusive work environment. Organize and facilitate team-building activities, social events, and employee recognition programs. Act as a liaison between employees and management, addressing concerns and promoting open communication. Be a positive and proactive presence in the office, building relationships and fostering a sense of community. Event Coordination: Plan and execute a variety of internal and external events, including team meetings, workshops, and social gatherings. Manage event logistics, including venue selection, catering, and attendee registration. Coordinate with vendors and suppliers to ensure seamless event execution. Manage event budgets and track expenses. Office Management: In partnership with our real estate and office partners, be the conduit to day-to-day operations of the ANZ offices, ensuring a clean, organized, and efficient workspace. Manage office supplies, equipment, and vendor relationships to ensure an office space that is fit for purpose, fun, and productive. What You'll Bring: Proven experience in a similar role, ideally encompassing executive assistance, office management, and event coordination. Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. Strong communication and interpersonal skills, with a positive and approachable demeanor. A proactive and resourceful attitude, with a passion for creating a great office environment. Proficiency in Google Suite tools and other relevant software applications. A genuine enthusiasm for DoorDash's mission and values. A highly social personality. A positive and proactive nature. A love for getting things done. You're excited about this opportunity because you will… Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact. Promote team culture and cohesion. Plan and oversee events for our team. Manage multiple projects simultaneously. Handle highly confidential information. Be an integral part of our team. What We're Looking For... 5+ years of experience in an administrative support role. You are an expert with G-suite tools, including Google Calendar, Gmail, and Slides. You are proficient in event planning, project planning, and budgeting. Exceptional communication skills. You have a history of being a top operator in a growing organization, such as a tech startup, large tech company, or similar company. You enjoy diagnosing issues and implementing creative solutions to solve challenges. You are adaptable in a shifting environment. #J-18808-Ljbffr