We are seeking a highly organized, proactive, and tech-savvy Personal Assistant to support the CEO in managing daily operations, communication, scheduling, and executive coordination. The ideal candidate should have strong knowledge of AI tools and modern productivity technologies, possess excellent follow-up skills, and be highly flexible with work availability as per business requirements.
Key Responsibilities
* Manage and maintain the CEO's calendar, meetings, appointments, and travel schedules.
* Monitor emails regularly, prioritize important communications, and ensure timely follow-ups.
* Coordinate with internal teams, clients, and external stakeholders on behalf of the CEO.
* Prepare reports, presentations, meeting notes, and business correspondence.
* Utilize AI tools to improve productivity, automate tasks, create presentations, summarize documents, and assist in research activities.
* Maintain trackers for pending tasks, action items, and follow-up activities.
* Handle confidential information with professionalism and discretion.
* Be available and flexible to respond to urgent business requirements beyond standard working hours when necessary.
* Support in operational, administrative, and strategic tasks assigned by the CEO.
* Ensure smooth communication flow and timely execution of assigned tasks.
Required Skills & Qualifications
* Strong Prompt Engineering skills with the ability to effectively interact with AI tools such as ChatGPT and other AI productivity platforms to generate accurate, professional, and efficient outputs.
* Proven experience as a Personal Assistant, Executive Assistant, or similar role.
* Strong understanding and hands‐on experience with AI tools such as ChatGPT, Gemini, Notion AI, Canva, and other productivity applications.
* Excellent verbal and written communication skills.
* Strong organizational and multitasking abilities.
* Ability to work independently with minimal supervision.
* High attention to detail and strong follow-up capabilities.
* Flexible attitude and willingness to be available as per executive business needs.
* Proficiency in Microsoft Office, Google Workspace, and digital collaboration tools.
Preferred Qualifications
* Experience supporting senior leadership or C-level executives.
* Knowledge of business operations, scheduling systems, and project coordination.
* Ability to adapt quickly in a fast-paced environment.
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