Job Title:
Corporate Receptionist
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We are seeking a professional and organized individual to join our administration team in a full-time Corporate Receptionist role. This position offers the opportunity to work in a dynamic environment, providing comprehensive support to our team.
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About the Role:
This Corporate Receptionist role is ideal for someone with excellent organizational skills and the ability to multitask effectively. You will be responsible for ensuring the smooth day-to-day operation of the office, including reception duties, mail and courier management, and maintaining a presentable and tidy workspace.
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Main Responsibilities:
1. Office Administration: Proactively assist in the daily running of the office, including reception duties, mail/couriers, deliveries, picking up supplies and catering orders.
2. Public Areas Maintenance: Ensure all public areas of the office are presentable and tidy throughout the day, including kitchen area and meeting rooms.
3. Event Coordination: Assist in coordinating events and activities for the office, including client meetings and industry events.
4. Expense Management: Assist with entering expenses and credit card reconciliation.
5. Health and Safety: Assist with office health and safety management, including visitor sign in, office safety checks, maintaining safety equipment (i.e., fire extinguishers) and office vehicle maintenance.
6. Proposal Support: Assist project managers in drafting proposals and tenders, including compiling, reviewing, formatting and submission of documents.
7. Deliverables: Assistance with deliverables, including MS Word formatting, collation of information, scanning and binding, data entry, and ad-hoc requests.
8. Travel Arrangements: Travel and accommodation arrangements for staff and assisting with staff expense claims.