About you
As a Travel Administration Officer, you will work productively and collaboratively within a small team to achieve key performance measures and meet tight deadlines while maintaining a high level of accuracy.
You will have strong organisational and time management skills to prioritise your work and follow established operating procedures in a fast-paced environment. This is a position of trust, and you must have a strong understanding of sensitives involved in providing services to high profile clients, as well as collecting, storing and using information of a sensitive and complex nature.
Travel Expenses and Contracts Branch
Administers domestic and international travel related expenses, including airfares and car transport, for parliamentarians and their staff so that they can successfully undertake their parliamentary business in accordance with the legislative framework.
Client Services Branch
Provides personal travel advice and administers a high volume of travel allowance claims for parliamentarians and their staff. Develops and implements education programs and materials to deliver high standard educational sessions to clients and stakeholders both face-to face and virtually.
The key duties of the position include:
* providing administrative support related to the processing of travel expenses and travel claims
* work productively and collaboratively within a small team to achieve key performance indicators or measures
* capability to meet tight deadlines while maintaining a high level of accuracy
* a self-starter who can prioritise their work and follow established operating procedures
* build and maintain productive working relationships with internal and external clients/stakeholders, and
* ability to proficiently use, and learn to use, a range of IT systems, including expense management and human resource systems.
The APS Work Level Standards provide five key characteristics about the broad job requirements and operating context for each classification level. IPEA are seeking candidates who possess the following job specific skills:
* Leadership and accountability
* Management diversity and span
* Stakeholder management
* Job context and environment
* Independence and decision-making
For further information regarding these key characteristics review the candidate information pack on the Independent Parliamentary Expenses Authority website
Eligibility
This is a designated security assessed position. The successful applicant will be required to have or obtain and maintain a security assessment at the Baseline level.
Notes
Application
Your application should include:
* a 750-word pitch with clear examples of how you meet the key responsibilities as well as the characteristics outlined in the ‘our ideal candidate’ section
* a resume of no more than three (3) pages
* the Personal Particulars Form which can be found on the Working at IPEA | Independent Parliamentary Expenses Authority web page.
You will be assessed against how your work-related qualities (skills, capabilities, personal qualities, experience and qualifications) align with the Australian Public Service Work Level Standards and key responsibilities for this role. Detailed information on the Work Level Standards can be found at: Work level standards: APS Level and Executive Level classifications | Australian Public Service Commission.
Consideration should also be given to the APS Code of Conduct and the APS Values which can be found on the Australian Public Service Commission website APS Values, Code of Conduct and Employment Principles | Australian Public Service Commission.
Written referee reports may be requested if you are shortlisted to interview stage.
Submission
Your completed Personal Particulars Form, along with your pitch and resume should be emailed to: ***********@ipea.gov.au.
Please ensure you include the contact details of two referees as part of your Personal Particulars Form. IPEA will confirm with you prior to contacting your referees.
If you have trouble submitting your application, please contact IPEA’s Recruitment Team at: ***********@ipea.gov.au or on (02) 6215 3***.
Getting to know the Independent Parliamentary Expenses Authority
The Independent Parliamentary Expenses Authority’s (IPEA) roles and functions reflect those prescribed in the Independent Parliamentary Expenses Authority Act 2017 and include:
* providing advice to parliamentarians and their staff on travel expenses, allowances, and related expenses
* administering travel expenses, allowances, and related expenses, including processing these claims
* reporting on work expense claims
* auditing work expense claims