Overview of role
The Facilities Administrator is part of the Corporate Services group at Coliban Water. The Corporate Services group provides services to the business relating to people, systems, processes, and business improvement.
The Facilities Administrator Role has been designed to focus on:
* Efficient & effective Facilities Management
* Supporting the records management & mailroom function
* Administering the motor vehicle fleet
* Identifying business improvements & risk management opportunities
* Support Coliban in meeting its occupational health, safety and environmental obligations
Coliban Water has a workforce of approximately 220 staff. Whilst the main focus of service delivery is in our Bridge Street office, we have corporate properties on land owned by Coliban throughout the Coliban Water region, for example reservoirs at Malmsbury and Lauriston.
Supporting Coliban Water's Incident management from a logistics perspective is a key part of this role.
Key Responsibilities
As our Facilities Administrator, you'll be accountable for ensuring all Coliban Water's corporate facilities & equipment are secure, effectively & efficiently operated and maintained by:
* Administering security systems, i.e. access cards, keys & padlocks
* Overseeing the cleaning contract
* Ensuring supplies & equipment are available by developing customer‐focused systems for services such as stationery, tea, coffee, photocopy paper, staff lunchroom, meeting rooms
* Developing and overseeing implementation of preventative maintenance and repairs including what is required for Coliban owned rental properties
* Monitoring rental income and tenancy agreements with managing agents for Coliban owned rental properties
* Facilitating office and desk moves and sourcing quotes for purchase of corporate assets i.e. furniture as required
* Supporting staff initiatives to improve energy efficiency and improve amenities
* Working with internal customers to educate them on use of corporate facilities and equipment, including running the staff induction tours
* Maintaining accurate records of costs, assets & maintenance programs and assisting with the preparation of monthly financial reports
* Managing all activities relating to carpool, i.e. keys, logbooks, fuel cards, e‐tags, infringements, service, maintenance and repairs
* Overseeing the car parking allocation program and security of vehicles
* Collating and providing standard reporting for the business on items including fleet usage for capital project costing, mobile and fixed telephone costing
About you
* Relevant work experience in facilities, resources and budgets
* A can‐do approach – ability to proactively problem solve, and project manage solutions
* Demonstrated ability to manage competing demands and manage customer expectations
* Commitment to timely delivery of outcomes that meet customer & business needs
* Ability to manage contracting and outsourced arrangements
* Be an effective team player
* Hold a tertiary qualification or have significant work experience managing facilities, resources and budgets
* Sound working knowledge of Microsoft Office products
* Understanding of Government purchasing guidelines, value for money principles would be an advantage as would experience in facilities or record management
Salary
The salary and conditions for this position will be as per the Coliban Water Enterprise Agreement 2021 Band 3. Salary range $74,200–$90,097 + superannuation will be offered to the successful candidate commensurate with their skills and experience. This role is a Fixed term position.
EEO Statements
Applicants will need to successfully complete all core training requirements in the expected timeframes and may be required to undertake a Police Check, Working with Children Check, Pre‐Employment Medicals or Psychometric testing where applicable. Applicants may also be required to produce evidence of their Right to Work in Australia.
We welcome applications from individuals of all abilities. We are committed to creating an accessible and inclusive workplace for everyone, including people with disabilities and diverse abilities. If you need any support during the application process or would like to discuss interview adjustments, please contact a designated representative for assistance.
Please indicate any adjustments (administrative, environmental, or procedural) you may need to effectively participate in the recruitment process and/or carry out the requirements of the role you are applying for.
Please note that applicants may be contacted prior to the closing date of this advertisement.
#J-18808-Ljbffr