About the Job
Location: Chatswood, Sydney
This is a dynamic and hands‐on role, perfect for someone with strong organisational skills, attention to detail, and a growth mindset. You will work closely with the executive team, play a key role in governance processes, and ensure smooth day‐to‐day operations of our Sydney office.
Key Responsibilities
Executive & Office Support
* Manage calendars, meetings, and travel bookings for the C‐suite.
* Oversee office administration and maintenance in Chatswood.
* Coordinate internal and external communications for executives.
Board & Governance
* Act as Company Secretary for the Board.
* Draft and distribute agendas, minutes, and board papers.
* Ensure timely collection and compilation of reports from division heads.
* Maintain compliance with board templates and governance standards.
Projects & Shared Services
* Assist with project delivery tasks and basic financial modelling.
* Maintain records of company insurances and software procurement.
* Support People & Performance and Admin teams based in India.
* Prepare high‐quality PowerPoint presentations and Excel reports.
* Use AI tools and advanced prompts to increase efficiency.
Must‐Have Skills
* 3–5 years' experience in executive assistance, administration, or similar roles
* Excellent organisational and time‐management skills.
* Strong written and verbal communication abilities.
* Advanced PowerPoint and good Excel skills.
* Quick learning capability and ability to adapt to new technologies, including AI tools
* Professional, detail‐oriented, and proactive with a positive attitude.
Preferred Skills
* Experience working in tech or software companies.
* Exposure to governance or board administration processes.
* Familiarity with financial modelling or project support.
Benefits
Growth Path: A career journey with continuous learning, exposure, and opportunities to take on new challenges.
* Generous paid time off
* Flexible hybrid working model
* Onsite work opportunities
* Annual company events and workshops
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