Organisational context Redefining possible! The World Mosquito Program (WMP) is a global not-for-profit organi s ation owned by Monash University (Australia), dedicated to protecting communities from mosquito-borne diseases, including dengue, Zika, yellow fever, and chikungunya. Our approach uses naturally occurring Wolbachia bacteria to reduce mosquitoes’ ability to transmit viruses — a safe, self-sustaining, non-GMO, and cost-effective solution. Our work has achieved remarkable results: 77% reduction in dengue incidence in randomi s ed controlled trials in Indonesia Dengue effectively eliminated as a public health concern in Australia (north Queensland) after a decade of deployment Successful implementation in 15 countries, protecting 16 million people globally, and in July 2025, we opened the largest Wolbachia biofactory in the world in Curitiba, Brazil WMP is now entering a phase of rapid growth, scaling national programmes and preparing to expand into new regions. We are a dynamic organi s ation tackling urgent public health challenges. At WMP, you’ll join smart, passionate people in a collaborative environment where expertise, teamwork and execution drive impact. Learn more: www.worldmosquitoprogram.org Position purpose The Procurement & Logistics Officer forms part of the WMP Global Operations team and is responsible for the end-to-end procurement and logistics processes in line with organisational policies and financial controls. Within the current business model, the incumbent will need to operate across procurement, logistics and finance functions, maintaining compliance and transparent purchasing practices. The incumbent will also provide administrative and operational support to the finance and legal teams, including maintaining accurate records and contribution to audit readiness and continuous process improvement. Reporting Line: Financial Controller Supervisory Responsibilities: NA Financial delegation and/or budget responsibilities: As per policy Key responsibilities Procurement Administration Raise and process purchase orders (POs) Ensure all procurement activities comply with organisational policies and approval frameworks Obtain and evaluate supplier quotations in line with procurement guidelines and legislation Maintain supplier records and documentation Support contract administration and supplier onboarding processes Logistics & Supply Chain Coordination Coordinate delivery schedules with suppliers and internal stakeholders Track shipments and ensure timely receipt of goods and services Manage inventory records and assist with stock control (if applicable) Resolve delivery discrepancies, damages, or delays with suppliers Maintain accurate logistics documentation and records Finance & Compliance Support Ensure purchase orders align with approved budgets and funding allocations Perform three-way matching (PO, invoice, goods receipt) prior to payment processing Monitor procurement spend and flag variances or anomalies Support month-end processes, accruals, and reporting as required Maintain audit-ready documentation for all procurement transactions Systems & Data Management Accurately input and maintain procurement data in ERP systems (e.g., SAP, Oracle, Dynamics) Maintain preferred supplier list Generate procurement and logistics reports as required Ensure data integrity across procurement and finance systems Stakeholder Coordination Liaise with internal departments to understand procurement needs Communicate with suppliers to ensure service delivery standards are met Key selection criteria Education/Qualifications Diploma or degree in Business, Supply Chain, Finance, or related field (preferred) Relevant certifications (e.g., procurement or logistics) are an advantage 5 years of experience with multinational companies Knowledge and Skills Excellent oral and written communication skills in English Attention to detail and accuracy Working knowledge of finance processes Demonstrated experience in providing successful administration assistance around the procurement of goods and services Highly developed planning and organizational skills, with experience prioritizing work, managing time under pressure, ability to adapt to changing demands and maintaining excellent attention to detail and accuracy Demonstrated relationship management and consulting skills, including the ability to interact with, negotiate with and gain co-operation from internal and external stakeholders and maintain discretion Demonstrated ability to work as an effective member of a team as well as being able to exercise substantial levels of independence, judgement and initiative, and appropriately identify when to seek supervision Other job-related information There will be a requirement to work outside standard working hours due to the global presence of the company and business travels. There may be peak periods of work during which taking leave can be restricted.