This role contributes to providing efficient and appropriate access to the Department’s extensive archived records collection to members of the general public as well as DE corporate and school staff, and provides timely and authoritative records management advice.
About the Division
The Assurance, Knowledge and Executive Services Division (AKESD) with in the Department of Education provides expert advice and support to the department through a range of portfolio, advisory and assurance services, including:
* Internal audit, VAGO audits, School Council Financial Assurance program
* Cabinet and Parliament support, including board appointments
* Freedom of Information
* briefings and correspondence support
* the Departmental Liaison Unit
* privacy advice and support
* records and digital content management, SharePoint and copyright advice and support
* mail services
The Knowledge Privacy and Records Branch within AKESD is responsible for leading the department's management of corporate knowledge, privacy, intellectual property, and records. This accountability includes leading and supporting departmental compliance with relevant legislation and standards.
About the Role
The Records Management Adviser - Records Access Team is a subject matter expert in public records. This role contributes to providing efficient and appropriate access to the Department's extensive archived records collection to members of the general public as well as DE corporate and school staff, and provides timely and authoritative records management advice.
Your typical duties will include:
* Carrying out timely and high-quality discovery and management of the department's records
* Providing authoritative advice on records management requirements and processes consistent with departmental policy and related guidelines
* Maintaining (and conducting quality assurance) of records catalogues and databases of the department's records
* Contributing to the continuous improvement of the department's records management processes and documenting these processes
The successful candidate will:
* Thrive in a busy and dynamic environment while applying critical thinking skills
* Be able to undertake complex records discovery within tight timelines
* Enjoy applying records and archives knowledge including sentencing of hardcopy records
* Have well developed written and verbal communication skills
Desirable Qualifications and Experience
Essential:
* 2+ years of experience in managing public records in complex organisation
Desirable:
* Relevant qualification in Records Management
The role is flexible. When onsite you will be based at 2 Treasury Place, East Melbourne.
Please view our position description.
For further information pertaining to the role, please contact Odette Young Team Leader, Records and Mail Services via (03) 7022 0521 or email Odette.young@education.vic.gov.au
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at .
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements
Join us in making a difference in educational records management. Apply now to embark on this exciting journey with us!
Applications close 11:59pm on Friday 27 June 2025.