As a Logistics Coordinator/Assistant Administrative, you will be responsible for daily logistic coordination of 8+ trucks and providing comprehensive administrative support to our trucking logistics operations. This role requires an organized individual with excellent verbal, clerical, and phone skills to communicate effectively with team members, clients, and suppliers.
Key Responsibilities:
* Daily logistic coordination
* Administrative support
* Communication
You will utilize Microsoft Office suite, particularly Word and Excel, to handle various administrative tasks efficiently. Familiarity with accounting software like Xero is also a plus, as you'll assist in general accounting tasks.
Duties and Responsibilities:
* Communication:
o Answer phones, manage emails, and act as a point of contact for clients.
* Scheduling:
o Collaborate closely with our driver team, assisting in managing schedules, routes, and logistics operations.
* Record Keeping:
o Create, organize, and maintain physical and digital files, databases, and records.
* Document Management:
o Prepare, edit, and file documents, reports.
* Data Entry:
o Perform data entry and update computer records.
* Support:
o Provide administrative support to Operation Manager.
* Invoicing:
o Process, check, and manage outgoing invoices, outstanding accounts and other financial tasks as required.
Requirements:
* Strong verbal, clerical, and phone skills
* Proficiency in Microsoft Office suite (Word, Excel)
* Familiarity with accounting software, preferably Xero
* Ability to manage a team of drivers
* Excellent knowledge of the geography between Rockhampton and the Gold Coast
* Enthusiastic team player with a proactive attitude
* Availability to work five days a week