Indigeco is supporting a Federal Government client in sourcing APS4 and APS5 Executive Assistants. These contract opportunities offer the chance to work in a high-performing, fast-paced environment, providing professional executive support to Senior Executives within a major Federal Government Department.
The opportunities are available for a 12-month initial contract with the potential to extend for an additional 6 months.
The roles suit candidates who are organised, proactive, and confident in working with competing priorities, handling sensitive information, and interacting with a diverse range of stakeholders.
ONLY AUSTRALIAN CITIZENS WITH A VALID BASELINE CLEARANCE OR HIGHER ARE ELIGIBLE TO APPLY FOR THESE POSITIONS.
APS5 Executive Assistant
Key Responsibilities
* Provide high-level executive and administrative support to the First Assistant Secretary and Division staff
* Manage and coordinate complex diary schedules, including prioritising competing demands and escalating matters of importance
* Monitor, track, and triage incoming correspondence and documents to ensure actions are progressed within required timeframes
* Perform front-of-office duties, including meeting room coordination, greeting visitors, and responding to calls and emails
* Apply initiative and sound judgement when supporting senior leaders, including anticipating needs and resolving issues proactively
* Liaise with internal and external stakeholders to progress outcomes on behalf of the Executive
Key Requirements
* Proven experience providing executive support to senior leaders in a complex environment
* Strong judgement, discretion, and emotional intelligence, with the ability to manage sensitive information
* Demonstrated ability to prioritise and manage competing deadlines with minimal supervision
* High-level written and verbal communication skills
* Strong attention to detail and reliability
* Experience using record management systems andthe Microsoft Office suite (desirable)
APS4 Executive Assistant
Key Responsibilities
* Provide executive and administrative support to Senior Executives and the broader Division
* Assist with diary support, meeting coordination, and workflow management across a busy branch environment
* Support the monitoring and progression of correspondence, documentation, and reporting requirements
* Undertake moderately complex tasks, including basic research, analysis, and stakeholder engagement as required
* Respond to enquiries professionally and support front-of-office operations
* Contribute to a positive team culture through a collaborative and solutions-based approach
Key Requirements
* Demonstrated administrative or executive support experience in a fast-paced environment
* Strong organisational skills, attention to detail, and the ability to prioritise workload effectively
* Ability to apply procedures, guidelines, and sound judgement within defined parameters
* Strong written and verbal communication skills
* Ability to work effectively and collaboratively within a team
* Experience using record management systems (desirable)
* High levels of integrity, professionalism, and discretion
If either of these roles sounds interesting, then apply today with your latest resume.