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The Change and Project Management Office (CaPMO) within the Department of infrastructure, transport, regional development and communications, Sport and the Arts is seeking a Business Analyst to undertake research, discovery and analysis of business requirements, to scope, design and implement an online Program and Project Management and Reporting Tool (PPMRT).
The BA Will
Review current project management processes, reporting, and frameworks.
Engage with stakeholders, such as project managers, business owners, senior responsible officers, etc., to gather and validate functional and non-functional requirements from a project perspective.
Document current and future state workflows to inform system design and change planning.
Develop a Business Requirements document, including functional and non-functional specifications.
Support the development of a Project Management Plan (PMP) by aligning requirements with delivery scope.
Facilitate communication between technical teams and business stakeholders, ensuring mutual understanding and agreement.
Produce relevant artefacts and actively participate (and at times lead) in stakeholder workshops, meetings, and stakeholder sessions.
Assess initiative-level reporting needs and determine feasibility of integrating them into the PPMRT.
Evaluate existing internal systems for potential use in initiative tracking, including hybrid options.
Review a customised version of a PPMRT used by another department to assess adaptability. Provide a recommendation report outlining viable options for government initiative-level reporting, including risks and dependencies.
Deliverables May Include (but Will Not Be Limited To)
Detailed Discovery Report
Current vs Future State analysis and workflows PMP input
Stakeholder Engagement Plan
Detailed Business and System-based Requirements and Specifications
Communicative and reporting artefacts and tools, to support stakeholder discussions and change management activities.
Initiative Reporting Assessment
Comparative Review Report (based on precedents of existing PPMRTs)
Recommendation Report.
Key Duties and Responsibilities Research And Analysis
Conduct a thorough review of current project management processes, reporting, and frameworks.
Undertake research and discovery activities to gather business requirements
Stakeholder Engagement
Engage with various stakeholders including project managers, business owners, and senior responsible officers to gather and validate functional and non-functional requirements.
Facilitate communication and ensure mutual understanding between technical teams and business stakeholders.
Documentation And Reporting
Document current and future state workflows to inform system design and change strategies.
Develop detailed business requirements documents, including functional and non-functional specifications.
Planning And Implementation
Support the development of a Project Management Plan (PMP) by aligning requirements with the delivery scope.
Participate in, and at times lead, stakeholder workshops, meetings, and sessions.
System Evaluation And Recommendation
Assess reporting needs at the initiative level and evaluate the feasibility of integrating them into the PPMRT.
Evaluate existing internal systems for potential use and assess hybrid options.
Review customized versions of PPMRTs from other departments to assess adaptability.
Provide a recommendation report detailing viable options for government initiative-level reporting, including risks and dependencies.
Artefact Production
Produce relevant artefacts to support stakeholder discussions and change management activities, such as detailed discovery reports, comparative reviews, and recommendation reports.
Seniority level Mid-Senior level
Employment type Full time
Job function Research, Analyst, and Information Technology
Industries IT Services and IT Consulting
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