Executive Assistants play a pivotal role in supporting senior leaders and project teams. The ideal candidate will be highly organized, autonomous, and able to work comfortably both independently and within a team environment.
As the Executive Assistant for this project, you will be responsible for providing administrative support to the Project Director and other senior project team members across various areas:
* Day-to-day schedule, email, and diary management
* Calendar management – arrange, coordinate, and schedule business and client meetings for the Project Director and Leadership Team, proactively identifying priorities and commitments, and coordinating appropriately.
* Attend regular meetings and workgroups for minute taking, record keeping and distribution.
* Prepare correspondence, documents, presentations and reports, applicable to internal and external audiences.
* Preparation of internal project reviews, and monthly reports, such as the client Project Control Group (PCG) report.
* Organise and manage significant business and special events, both internal and external.
* Monthly reconciliation and submission of credit card statements for project leadership team in SAP Concur.
* Assist with relevant onboarding tasks for new staff, including existing Lendlease staff transitioning to New WCH team.
* Manage other secretarial support to Project Team.
* Ad hoc administration duties as required.
**To be successful you will need:*** Experience as an Executive Assistant, Office Manager, or Team Assistant, with experience supporting multiple leaders, or a team.
* To be able to work comfortably both independently and within a team environment.
* To be autonomous, and organised, with the ability to take initiative, and able to build relationships across a range of stakeholders.
* High discretion and confidentiality and be able to provide guidance to other support resources within the business.
* Strong computer literacy.
* Flexible approach and ability to prioritise work accordingly.
**Benefits of working at our organisation:*** Health & Well-being program, including well-being leave to relax and recharge, health assessments, and gym/exercise discounts* Balance your career and personal life with work flexibility of work hours, purchase additional annual leave and extensive family support benefits.
* 26 weeks paid parental leave* 3x extra Wellbeing days per year (on top of annual leave)* Large pipeline of project work for career development and growth opportunities* Bonus scheme, Employee Share Acquisition program and options for salary sacrificingIf this position is suited to your experience and career aspirations, please apply today.At our organisation we offer workplaces that unite diverse minds; where respect, equitable treatment and equitable opportunity are just the norm.
We remain committed to supporting under-represented groups and providing a wide range of inclusion initiatives, so that everyone is supported to thrive.Our commitment to Diversity, Equity and Inclusion is reflected in our Elevate Reconciliation Action Plan, our Bronze Award with the Australian Workplace Equality Index by Pride in Diversity, and our generous parental leave policy of 26 weeks to any parent regardless of gender.We welcome applicants regardless of gender identity, ethnicity, people with a disability, sexual orientation, or life stage.
If you do not meet all the criteria or require adjustments to proceed with your application, we encourage you to reach out for a further discussion.