Receptionist - baptistcare (dubbo)

ADMIN OFFICER/COORDINATOR

Create welcoming experiences for every person, every day. Take pride in the details while working with purpose and care.

Inclusive service, reliable support, genuine teamwork – everyday.

About the role

At Kintyre Lodge, we're looking for someone who brings calm, care and structure to busy environments — someone who takes pride in being the steady, reliable presence that keeps our home running smoothly.

As our Admin Officer, you'll be the warm, professional first point of contact for residents, families, visitors and staff. This permanent part‐time role (32 hours per fortnight) requires you to work Saturday and Sunday 10am – 14:00.

Your work will centre on reception and administrative coordination, ensuring our home runs efficiently and feels welcoming at all times.

Responsibilities

• Provide friendly, attentive reception support in person and over the phone.
• Manage incoming enquiries and direct them with clarity and care.
• Raise and manage purchase orders.
• Process invoices accurately and in a timely manner.
• Support accounts payable and receivable functions.
• Maintain accurate records, documentation and resident information.
• Assist with admissions, discharges and general administrative tasks.
• Keep the office organised, tidy and running smoothly.

About the team

You'll join a warm, collaborative team that lives our values wholeheartedly. We support one another generously, celebrate each other's strengths and work with shared purpose. You'll be surrounded by colleagues who care deeply about residents and who believe in creating a home where everyone feels secure, respected and included.

Why join us?

When you join us, you'll enjoy:

• Competitive salary packaging benefits up to $18,550 tax‐free.
• Health and wellbeing support including free counselling, nutrition advice and chaplaincy.
• Discounted gym memberships and novated car leasing.
• Career development with study assistance up to $3,000 per year.
• Access to learning programs including LinkedIn Learning.
• A supportive, inclusive workplace where your contribution is valued.

About you

You're someone who brings order, empathy and initiative to everything you do. To thrive in this role, you will have:

• Proven experience in office administration, ideally in a reception‐focused role.
• Confidence using Word, Excel, Outlook and CRM systems.
• Strong communication and customer service skills.
• Experience processing invoices, purchase orders or basic accounts.
• Strong numeracy skills and attention to detail.
• The ability to manage competing priorities and meet deadlines.
• A proactive, solutions‐focused approach.
• Experience in aged care administration (desirable).
• A genuine passion for supporting residents, families and staff.

About us

BaptistCare is a leading purpose‐driven care organisation, guided by our Christian identity and serving communities across Australia for more than 110 years. We support people to live well through aged care, home care, retirement living, community services, disability support and housing. Every day, we work to enrich lives through communities of care, supporting more than 70,000 customers with the help of 12,000 employees and 2,000 volunteers across the country.

Recruitment & Background Checks

Successful candidates will undergo background checks including a national criminal history check, reference checks and, where applicable, WWCC, NDIS Worker Screening and a pre‐employment medical.