Interior Design Administrator
Living Gems is a leading developer of master-planned, over-50s lifestyle resorts in Queensland. Our award-winning homes and resort facilities are built to exceptional standards, delivering a “holiday-every-day” lifestyle within vibrant, connected communities.
With three new resorts in the early stages of construction and a strong pipeline of future projects, we are seeking a highly organised and proactive Interior Design Administrator to support our growing Interior Design team.
This newly created role is pivotal in ensuring our design documentation, systems and sample management processes remain accurate, efficient and aligned across multiple live projects.
About the Role
Reporting to the Interior Design team, you will take ownership of administration and documentation processes, ensuring the smooth coordination of schedules, samples, suppliers and procurement support.
This role will suit a confident administrator who thrives in a structured, fast-paced project environment and enjoys keeping teams organised and on track.
Key Responsibilities
* Prepare, update and maintain finishes schedules and specifications
* Ensure product information, codes and documentation are accurate and up to date
* Manage ordering and tracking of samples and selected products
* Maintain an organised and current sample library
* Assist with procurement administration and supplier follow-ups
* Monitor lead times and maintain accurate availability information
* Maintain supplier and consultant databases
* Assist with coordination of suppliers, consultants and showroom appointments
* Support internal meetings and provide general project administration support
* Research materials, finishes and product information as required
About You
* Proven experience in an administrative or project support role (construction or design environment highly regarded)
* Exceptional organisational skills with strong attention to detail
* Ability to manage multiple tasks across active projects
* Strong communication skills and confidence liaising with internal teams and external suppliers
* Advanced Microsoft Office skills, particularly Excel
* Experience using project management or database systems
* Proactive mindset with the ability to identify and improve processes
* Ability to work both independently and collaboratively
Familiarity with building documentation, reading plans or construction processes will be highly regarded.
What We Offer
* Full-time, Monday to Friday role
* Stable, long-term opportunity with a growing Queensland builder / developer with a long history
* Supportive team culture built on integrity, accountability and teamwork
If you take pride in accuracy, organisation and supporting high-performing teams, we would love to hear from you.
Please submit your resume along with a cover letter outlining why you are the ideal fit for this role.
To learn more about Living Gems, visit: www.livinggems.com.au